Microsoft Suite
Aiswarya Priyadarsani Vengatesan
Proposal And Order Management
Chennai
Summary
Results-driven Proposal & Order Management Specialist with rich experience in managing complete order lifecycles and proposal processes across engineering, EPC, and product-based environments. Skilled in sales order management, contract review, and customer coordination to ensure seamless project execution and timely delivery. Adept at streamlining workflows, maintaining accurate documentation, and ensuring compliance with corporate and regulatory standards. Experienced in collaborating with cross-functional teams—including Sales, Planning, Logistics, and Finance—to resolve delivery issues, optimize timelines, and enhance client satisfaction. Strong proficiency in ERP systems and driving process improvements through digitalization initiatives that boost operational efficiency and business performance.
Overview
8
8
years of professional experience
Work History
Proposal Coordinator
Wood Plc
06.2025 - Current
- Managed the end-to-end proposal lifecycle, from RFQ/RFP/ITT receipt to final submission, ensuring timely, compliant, and high-quality deliverables.
- Coordinated preparation of tender documentation by gathering inputs from cross-functional teams and organizing content into client-focused proposals using standardized templates.
- Monitored proposal development timelines, enforced adherence to milestones, and conducted final quality checks for accuracy and consistency.
- Executed complete order management including order booking, confirmations, CRM updates, and seamless handover to project teams.
- Collaborated with internal teams (Sales, Planning, PMO, Finance) to ensure timely dispatch, monitor delivery, and resolve discrepancies.
- Served as the primary customer liaison, providing updates on order status and timelines while proactively managing expectations and addressing issues.
- Ensured documentation accuracy and compliance with POs, invoices, and dispatch notes, supporting audits and regulatory requirements.
- Monitored order management performance and analyzed customer feedback to support continuous improvement.
- Supported invoicing and billing coordination by preparing tentative billing details and resolving discrepancies related to delivery or schedules.
- Drove process improvements and digitalization initiatives, identifying bottlenecks and implementing workflow enhancements to boost operational efficiency.
Senior Engineer
L&T Technologies
03.2023 - 06.2025
- Led end-to-end proposal development for retrofit projects, ensuring compliance with client specifications, company standards, and deadlines.
- Coordinated cross-functional teams and engineering disciplines for scope alignment, accurate cost estimation, and competitive pricing strategies.
- Organized bid kick-off meetings, delegated tasks, and monitored proposal timelines, ensuring timely submission and portal uploads.
- Conducted market research and analyzed industry trends to enhance proposal quality and maintain regulatory compliance.
- Reviewed and edited proposals for clarity, completeness, and branding consistency; participated in client presentations and technical discussions.
- Maintained proposal documentation, tracked success rates, prepared management reports, and mentored team members on best practices and cost optimization.
Proposal Engineer - Aftermarket
FLSmidth
04.2019 - 03.2023
- Proficient in analyzing proposals and defining scope for Aftermarket Spares - electro-mechanical components, ensuring clarity and completeness in enquiries.
- Conducted cost analysis using vendor price lists, negotiated with procurement teams, and prepared detailed cost sheets to secure competitive pricing and lead times.
- Prepared accurate technical and commercial proposals in Oracle, ensuring 100% compliance with quality standards and timely updates in SharePoint and CRM systems.
- Managed end-to-end order lifecycle, including order booking, confirmations, CRM updates, and seamless handover to project teams, ensuring timely execution and compliance.
- Coordinated with Purchasing, Shipping, and Logistics teams to secure best quotations, verify proprietary parts, optimize inventory across warehouses, and ensure timely delivery.
- Ensured documentation accuracy and compliance by cross-checking Customer POs, invoices, and dispatch notes, while maintaining records in SharePoint and CRM for tracking and audits.
- Supported invoicing and billing coordination, prepared tentative billing details, and resolved discrepancies related to delivery schedules to maintain operational efficiency.
- Acted as the primary customer liaison, providing order status updates, managing expectations, and addressing issues promptly to enhance customer satisfaction.
- Drove process improvements and digitalization initiatives, identifying bottlenecks and implementing workflow enhancements to optimize lead times and overall efficiency.
Proposal Engineer
Eyar Technologies Pvt Ltd
07.2017 - 11.2018
- Gathered client and departmental inputs to prepare comprehensive techno-commercial proposals, including process flowcharts, frameworks, and P&ID diagrams, ensuring alignment with specifications.
- Negotiated with vendors and procurement teams to secure competitive pricing and lead times, evaluated quotes, and supported vendor registration processes for optimized sourcing.
- Built and maintained strong client relationships through effective communication, proposal presentations, and collaboration to secure work orders and generate new business opportunities.
Education
B.E. - Environmental Engineering
Park College of Technologies, Anna University
Tamil Nadu04-2017
Skills
- Proposal & Bid Management (RFQ, RFP, ITT)
- Order Management & Fulfillment
- Customer Communication & Issue Resolution
- Contract Review & Compliance
- Cross-Functional Team Coordination (Sales, Planning, Logistics, Finance)
- Process Improvement & Workflow Optimization
- Digitalization Initiatives for Operational Efficiency
- ERP & CRM Systems Expertise
- Cost Estimation & Margin Optimization
Software
Indesign
Oracle Sales Module
Navision Sales Module
Timeline
Proposal Coordinator
Wood Plc
06.2025 - Current
Senior Engineer
L&T Technologies
03.2023 - 06.2025
Proposal Engineer - Aftermarket
FLSmidth
04.2019 - 03.2023
Proposal Engineer
Eyar Technologies Pvt Ltd
07.2017 - 11.2018
B.E. - Environmental Engineering
Park College of Technologies, Anna University