Allison Villanueva
Clinton
Summary
Senior administrative professional with proven track record in optimizing office functions and supporting executive teams. Known for efficient handling of schedules, correspondence, and meeting logistics to drive organizational success. Highly collaborative, adaptable to changing needs, and committed to delivering exceptional administrative support.
Overview
26
26
years of professional experience
Work History
Senior Administrative Assistant
Wells Fargo
04.2009 - Current
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
- Provided valuable support to multiple departments, managing ad-hoc projects as needed and balancing competing priorities effectively.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Arranged business travel details for company employees per supervisor requirements.
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
- Acquired proper equipment, refreshments and supplies for meetings.
Senior Administrative Assistant
SunTrust Bank
09.1999 - 09.2008
- Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
- Coordinated office activities and public events.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Assisted in the creation of compelling presentations for executive-level meetings using advanced PowerPoint skills.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
Bachelor of Principles And Methods of Language Edu - Language Education
United States Institute of Language And Clerical Studies
Ocala, FL10-2021
TESOL Certificate - Teaching English As A Second Language
Lexica Training Institute
Los Angeles, CA07-2021
Skills
- Proficient in Microsoft office
- Expert time management
- Project coordination expertise
- Expense reporting
- Confidentiality and discretion
- AP/AR proficiency
- Travel coordination
- High-level multitasking
- Budget management experience
- Calendar management mastery
- Human resources support
- Executive support
- Meeting support
- Excellent interpersonal skills
- Effective problem solving
- Presentation design
- Strong organizational skills
- Detail-oriented approach
- Dedicated team player
Languages
ASL
Full Professional
Timeline
Senior Administrative Assistant
Wells Fargo
04.2009 - Current
Senior Administrative Assistant
SunTrust Bank
09.1999 - 09.2008
Bachelor of Principles And Methods of Language Edu - Language Education
United States Institute of Language And Clerical Studies
TESOL Certificate - Teaching English As A Second Language
Lexica Training Institute
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