AMANDA L. COSTELLO
Nashville
Summary
Dynamic event professional with a proven track record at Hello!, excelling in program design and client relations. Adept at managing budgets and logistics, I consistently deliver memorable experiences while fostering strong vendor partnerships. My attention to detail and effective communication skills ensure seamless execution and high client satisfaction.
Overview
11
11
years of professional experience
Work History
Program Design Associate
Hello!
Nashville
03.2025 - Current
- Design and develop customized event programs, itineraries, and destination experiences for corporate groups and clients visiting Nashville.
- Research and source venues, entertainment, dining, transportation, and local activities that align with client goals, budgets, and brand expectations.
- Develop polished client proposals, presentations, and program materials that effectively communicate event concepts and destination experiences.
- Collaborate with sales, operations, and vendor partners to ensure seamless execution of meetings, incentives, and special events.
- Manage program details including scheduling, vendor communication, pricing, and logistical coordination for multiple client accounts simultaneously.
- Build and maintain strong relationships with local venues, suppliers, and hospitality partners throughout the Nashville market.
- Support budget preparation, cost tracking, and proposal revisions to ensure competitive pricing and profitability for client programs.
- Support on-site event execution by coordinating timelines, troubleshooting issues, and ensuring high-quality guest experiences.
- Adapt quickly to changing client requests and event needs while maintaining accuracy, organization, and attention to detail.
- Provide creative ideas and local expertise to craft unique, memorable experiences that elevate client satisfaction and engagement.
Event Coordinator
Girl About Town
Nashville
09.2024 - Current
- Designed and installed themed party décor, including balloon displays, tablescapes, welcome signage, photo backdrops, and custom details, enhancing client experiences and event aesthetics.
- Coordinated and executed bachelorette party setups at Airbnb and vacation rental properties throughout Nashville, ensuring high-quality presentation and on-time delivery.
- Communicated directly with clients, Airbnb hosts, and team members to confirm logistics, setup timing, special requests, and event expectations.
- Managed multiple event setups weekly in fast-paced environment, ensuring attention to detail and adherence to brand standards for consistent quality.
- Collaborated with team members to execute high-volume weekend events during peak tourism and wedding seasons, contributing to seamless operations and client satisfaction.
- Problem-solved on-site challenges such as schedule changes, property access issues, and last-minute client requests while maintaining professionalism.
- Assisted with social media content creation by styling event spaces and capturing photos/videos for promotional marketing.
Part-Time Event Staff
360 Destination Group
Nashville
06.2024 - Current
- Provided event staffing support for corporate meetings, conferences, incentive trips, and large-scale hospitality events throughout Nashville.
- Assisted with event setup, registration, guest check-in, wayfinding, and on-site attendee support, enhancing overall event operations.
- Delivered professional customer service to corporate clients, vendors, and guests in fast-paced, high-volume event environments.
Coordinated with event managers and venue staff to execute timelines, troubleshoot issues, and maintain seamless guest experiences.
- Supported VIP events and corporate functions by managing guest relations, seating coordination, and hospitality services.
Adapted quickly to changing event needs, last-minute schedule adjustments, and operational challenges while maintaining professionalism.
- Helped maintain organized event spaces, signage, materials, and branded assets before, during, and after events.
Collaborated with cross-functional event teams to execute multiple events simultaneously while meeting company service standards.
Assisted with transportation coordination, attendee communication, and logistics for destination management events and group experiences.
Represented the company professionally while ensuring guests had positive, welcoming, and memorable event experiences.
Part-Time Event Staff
Hip Hues
Nashville
10.2023 - Current
- Cultivated positive, inclusive atmosphere enhancing attendee experience.
- Welcomed and checked in guests, resolving inquiries and issues promptly.
- Assist with event setup and breakdown, including screen printing setup, material preparation, and post-event cleanup.
- Demonstrated screen printing techniques, guiding guests to create personalized items.
Event Producer
Quest Events
Nashville
07.2022 - 10.2023
- Collaborated with clients to understand event objectives, translating their vision into cohesive, visually captivating designs that enhanced attendee experience.
- Executed end-to-end event design processes, including meticulous oversight of setup and teardown, ensuring flawless execution on event day.
- Developed detailed event proposals, including floor plans, drapery concepts, and décor elements, while aligning with clients' budget constraints to ensure feasibility.
- Achieved approximately $1,000,000 in annual sales.
- Cultivated strong relationships with clients, consistently exceeding expectations and ensuring high levels of satisfaction, leading to repeat business.
Barista & Marketing Manager
BrewBike
Coral Gables
01.2019 - 01.2022
- Marketed BrewBike through targeted social media campaigns, activations, partnerships, and events to enhance brand visibility.
- Created engaging content for TikTok, photographs, graphics, and video ads to drive audience engagement.
- Managed customer orders and needs efficiently in fast-paced environment, ensuring high levels of satisfaction.
Concert Committee Chair, Concert Hospitality Chair, Concert Committee Secretary
University of Miami Hurricane Productions
Coral Gables
01.2018 - 01.2022
- Planned and executed one of the only hybrid campus concerts during COVID in Fall 2020, adapting to health regulations while maintaining audience engagement.
- Assisted with day-of-show operations, managing social media coverage, crowd control, and hospitality for the performing artist to enhance overall event experience.
- Proposed and coordinated layouts for event staffing and logistics, developing promotional tactics that increased event awareness and attendance.
- Assisted local and tour production teams in meeting rider specifications for artists during events.
- Set up catering for artists and maintained green rooms according to specific rider requirements.
- Adapted to different roles as required by the artist and production team during events.
Event Planning Assistant
Keren Precel Events
Harrington Park
06.2021 - 09.2021
- Coordinated events by managing logistics, organizing promotional materials, and overseeing attendee management to ensure smooth execution.
- Collaborated with team to brainstorm and develop detailed plans for upcoming events, enhancing overall event quality.
- Assisted in creating and sending event supplies for the venues.
Hospitality Coordinator
Super Bowl LIV
Miami
02.2020 - 02.2020
- Supported fan events during Super Bowl week, enhancing operational efficiency.
- Greeted attendees, answered questions, and facilitated event operations.
- Collaborated with volunteers to maintain clean and organized event grounds.
Fan Experience Coordinator
Rachel Platten Entertainment
NY
01.2015 - 01.2018
- Collaborated with Rachel Platten's team to sign in VIP guests and distribute gift bags.
Education
Bachelor of Science - Communications/Public Relations, Music Business
University of Miami
Coral Gables, FL01-2022
Skills
- Program design
- Project Management
- Program Coordination
- Budget Planning
- Budget Reporting
- Vendor management
- Proposal Evaluation
- Target Audience Analysis
- Event planning
- Event logistics
- Event promotion
- Relationship management
- Cross-functional collaboration
- Client Relations
- Relationship management
- Relationship management
Areas Of Excellence
- Client Relations
- Event Activation & Planning
- Budget Planning
- Budget Reporting
- Entertainment Marketing
- Social Media Marketing
- Working with Cross Functional Teams
- Energetic
- Passionate
- Project Management
Timeline
Program Design Associate
Hello!
03.2025 - Current
Event Coordinator
Girl About Town
09.2024 - Current
Part-Time Event Staff
360 Destination Group
06.2024 - Current
Part-Time Event Staff
Hip Hues
10.2023 - Current
Event Producer
Quest Events
07.2022 - 10.2023
Event Planning Assistant
Keren Precel Events
06.2021 - 09.2021
Hospitality Coordinator
Super Bowl LIV
02.2020 - 02.2020
Barista & Marketing Manager
BrewBike
01.2019 - 01.2022
Concert Committee Chair, Concert Hospitality Chair, Concert Committee Secretary
University of Miami Hurricane Productions
01.2018 - 01.2022
Fan Experience Coordinator
Rachel Platten Entertainment
01.2015 - 01.2018
Bachelor of Science - Communications/Public Relations, Music Business
University of Miami