Summary
Overview
Work History
Education
Skills
Timeline
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Ashley Petro

Ashley Petro

Nashville,TN

Summary

Highly skilled executive assistant with 7 years of experience. Skilled in providing administrative support to executives and handling confidential information with discretion and professionalism. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.

Overview

16
16
years of professional experience

Work History

Executive Assistant to the Co-President

Warner Music Nashville
08.2019 - 12.2024
  • Heavy calendar management, including all travel arrangements, both domestic and international
  • Weekly expense reports using Concur software
  • Responsible for scheduling and coordinating agenda for weekly senior executive meeting
  • Responsible for bi-monthly all staff meeting, which consists of planning date & time, completing presentation deck, including slides and videos, coordinating guest artist performances
  • Responsible for the planning and execution of the company's annual all staff offsite meeting
  • Post COVID-19, responsible for the return to office for all employees, staggering the returns to not have too many people in the building at one given time
  • Handled confidential and sensitive information with discretion and tact.

Executive Assistant

Perella Weinberg Partners LP
07.2017 - 05.2019
  • Administrative support to a team of4 Managing Directors and 2 Associates
  • Heavy calendar management, presentation printing, room bookings and conference call set up
  • Organizing and completing travel arrangements; including booking flights, accommodations, transportation, reservations
  • Responsible for the processing of expense reports using Concur software in timely manner
  • Use of Clientele CRM software daily to track emails, put in meeting notes, update investor information

Assistant Office Manager/Shipping Coordinator

Philip Kingsley Trichological Center
10.2013 - 07.2017
  • Multiple phone line coverage, assist clients with scheduling appointments, ordering products and answering questions
  • Greet clients, set up meetings in either Trichologist’s office or treatment in clinic
  • Responsible for ordering/inventory of products and office supplies
  • Weekly bank reconciliation
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

Vault Teller

BB&T
04.2011 - 09.2013
  • Highly skilled in receiving and processing banking activity including verifying transactions; checking and savings account withdrawals and deposits; counting daily bank and ATM totals; distributing teller drawers
  • Responsible for retrieving and printing morning and afternoon reports for the branch
  • Personally responsible for 93% of all branch transactions for February 2013
  • From October 2012 to September 2013 was personally responsible for entire branch maintaining a 7% accuracy margin
  • Learned various safety protocols while working in a demanding, high-security setting
  • Proven record of maintaining, verifying and balancing cash drawer
  • Responsible for answering multiple phone lines and transferring calls to appropriate office or branch

Co-Manager

Giuseppi’s Pizza & Pasta
07.2008 - 04.2011
  • Managed 20+ employees per shift in a fast paced, multi-million dollar establishment
  • Implemented organization strategies and schedule approaches to decrease unnecessary costs and increase revenue
  • Frequently assisted coworkers during peak times to promote teamwork while providing exceptional service and guest experience
  • Created a front-of-the-house schedule according to season
  • Personally responsible for creation of updated employee handbook and server training manual
  • Responsible for ordering supplies for back office and paper products for front-of-the-house
  • Responsible for counting down registers at the end of shifts and doing bank deposits

Education

Bachelor of Science - Hospitality Management

University of South Carolina
Beaufort, SC
05.2008

Skills

  • Proficient in Microsoft Office & Google Suites
  • Proficient in Concur, Ariba, SAP, Canva, Artist Growth platforms
  • Executive support
  • Administrative support
  • Office management
  • Strong problem solver

Timeline

Executive Assistant to the Co-President

Warner Music Nashville
08.2019 - 12.2024

Executive Assistant

Perella Weinberg Partners LP
07.2017 - 05.2019

Assistant Office Manager/Shipping Coordinator

Philip Kingsley Trichological Center
10.2013 - 07.2017

Vault Teller

BB&T
04.2011 - 09.2013

Co-Manager

Giuseppi’s Pizza & Pasta
07.2008 - 04.2011

Bachelor of Science - Hospitality Management

University of South Carolina
Ashley Petro