Summary
Overview
Work History
Education
Skills
Timeline
Generic

Barbara Bynum

Chattanooga

Summary

Skilled TDOT Technician Supervisor who is very knowledgeable when it comes to project records closeout within the Tennessee Department of Transportation. Strong background when it comes to preparing records for the archiving process. Skilled in facilitating team collaboration for timely project records delivery.

Overview

31
31
years of professional experience

Work History

TDOT Technician Supervisor

Tennesse Department of Transportation
Chattanooga
05.2014 - Current
  • Performs a full review of complete submittal records in accordance with the current guidelines for the project records close-out process set forth by TDOT HQ.
  • Maintains a spreadsheet of records progress that provides management a quick view of where records are in the close-out process. Reports issues to office staff and management that are recurring issues and/or may cause delays in finalizing the project.
  • Oversees the approval and issuing of the project's Completion Notice issued date. Notifies the Project Supervisor and Office Staff of deficiencies by providing written instructions on needed corrections.
    Oversees the use of the Document Submission window to maintain a record of current progression.
    Assists the Materials and Tests Supervisor, as well as the Project Supervisors, with records corrections.
    Ensures that reminders are sent to final records staff, Project Supervisor, Materials & Tests, and CEI of due dates and work remaining.
    Process and Records Regional Director/Assistant Chief Engineer's Final Estimate Approval document.
    Submits the required documents to HQ Finance.
  • Ensures that paper and electronic records are compiled in accordance with the Secretary of State's guidelines for archival.
    Arranges pickup for long-term storage and maintains accurate lists of archived projects.
    Arranges delivery from the storage facility for records needed for claims and audit reviews.
  • Responds to requests for information within two working days.
  • Makes comments regarding documentation best practices for use in office staff meetings and trainings.
    Suggests process improvements to the supervisor for use in revising Project Closeout Guidelines.
    Maintain a log/database of projects residing in the final records process.
    Maintains notes on the current location and status of records.
    Notes outstanding issues that may be slowing progress, including comments regarding the responsiveness of CEI staff when CEI managed the project.
  • Make sure the Individual Performance Plans, Interim Reviews, and Annual Reviews are completed in Edison using the SMART format by the published due dates.

Transportation Technician 3

Tennessee Department of Transportation
Chattanooga
06.2000 - 06.2014
  • I worked in the construction office as the office manager for ten years. My title changed several times, but the duties were the same. (Trns Tech 1 from 2000 to 2004) (Trns Tech 3 from 2004 to 2013)
  • I trained office staff and worked with field inspectors when they were having issues with the site manager, calculations, etc.
  • I was certified to work in the construction field and was able to fill in when needed, observing the contractors' work and helping with field tests.
  • Made sure the correct documents were received, and that quantities and calculations were accurate when generating the Monthly Estimates for Payment for each project.
  • Closed out the project records at the end of each project and submitted them to final records.
  • I entered the mileage monthly for the assigned vehicles.
  • Entered time for office staff and inspectors.
  • I entered the CEI invoices in Edison for payment.
  • Prepared project records for the close-out process.
  • Collaborated with M&T on missing documents.
  • Generated the pre-con minutes for each project.
  • Answered questions that CEI had concerning the project records and the Records Submittal Close-out.
  • Assisted in finalizing records by checking project records.
  • I attended all available trainings and kept my certifications up to date.
  • I made sure the Lane Closure Reports were accurate before sending them to be added to the Regional Lane Closure report.
  • Made sure the inspectors submitted their weekly Traffic Control Reports, and monthly Employee Interviews.

Transportation Assistant 2

Tennessee Department Of Transportation
Chattanooga
05.1997 - 05.2000
  • Worked in the field as a Field Inspector in construction.
  • I ran the nuclear gauge testing on asphalt, aggregate, and soil.
  • Inspected the installation of concrete pipe culverts, catch basins, and manholes.
  • Inspected asphalt and concrete for roadways and some bridges.
  • I inspected the concrete roadway paving.
  • Inspected guardrail installation.
  • Inspected the installation of signs and pavement marking.
  • Kept up with documents, material tickets, calculations, and quantities for payments, Traffic Control Checklist, Employee Interviews, etc.

Transportation Assistant 1

Tennessee Department Of Transportation
Chattanooga
06.1994 - 05.1997
  • Worked in the Survey Party on new projects and widening projects.
  • Worked with a nuclear gauge testing asphalt, aggregate, and soil for a majority of the assigned projects. Documented all test results.
  • I worked as an inspector on multiple paving projects.

Education

Certificate - Business

Columbia State Community College
Columbia, TN
05-2017

Skills

  • Document management
  • Records archiving
  • Project closeout
  • Compliance reporting
  • Field inspection
  • Construction documentation

Timeline

TDOT Technician Supervisor

Tennesse Department of Transportation
05.2014 - Current

Transportation Technician 3

Tennessee Department of Transportation
06.2000 - 06.2014

Transportation Assistant 2

Tennessee Department Of Transportation
05.1997 - 05.2000

Transportation Assistant 1

Tennessee Department Of Transportation
06.1994 - 05.1997

Certificate - Business

Columbia State Community College

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Barbara Bynum