Courtney Crane
Nashville
Summary
Detail-oriented Paralegal and Executive Assistant with expertise in compliance, document creation, and process optimization. Demonstrated ability to enhance operational workflows and maintain high standards of confidentiality while supporting legal and administrative functions. Adept at conducting risk assessments and implementing compliance training programs.
Overview
14
14
years of professional experience
Work History
Administrative Assistant/Accounting Assistant Contractor
Sigman & Summerfield
Nashville
05.2024 - Current
- Fulfilled contract role at MNPS Financial Operations team, enhancing operational efficiency through streamlined processes.
- Supported team director, accounts payable manager, and team lead in timely invoice processing.
- Assisted in achieving a three-day turnaround time for invoice processing, improving cash flow for key vendors.
- Ensured deadlines were met for key vendors to maintain supply chain efficiency.
- Validated invoice details to minimize errors and prevent rejections.
- Reviewed statements to identify and correct missed invoices or incorrect payments, ensuring accuracy in financial reporting.
- Prioritized invoices based on understanding of payment cycle requirements.
- Performed assigned administrative tasks to support team operations.
Paralegal (unpaid internship)
Bothwell Law Office
05.2025 - 12.2025
- Coordinated client communications by scheduling meetings and organizing seminar logistics to ensure effective collaboration.
- Organized and maintained case files and documentation systems to enhance accessibility and support ongoing legal processes.
- Conducted research on relevant legal cases to support ongoing matters.
- Drafted diverse legal documents, including complaints, demand letters, and memorandums.
- Established TN e-filing accounts to streamline document submissions.
- Coordinated schedules for depositions, hearings, and other legal events.
- Updated clients on case developments and responded to information requests to facilitate clear communication and client engagement.
- Specialized in estate law by reviewing legal documents and advising clients on regulations., employment law, and Equal Employment Opportunity compliance.
- Proofread documents prior to filing them with courts or submitting them to opposing counsels.
- Managed social media platforms and marketing schedules to enhance outreach efforts.
Sr. Compliance Specialist / Project Coordinator
nextSource
01.2020 - 02.2024
- Developed compliance department in collaboration with HR and legal teams to enhance background investigations, drug screenings, I-9 compliance, and visa authorizations in fast-paced staffing environment.
- Conducted daily reviews of reports on criminal history, education, employment, and drug screens to assess risk levels.
- Conducted risk assessments to identify compliance gaps and potential issues.
- Documented and communicated state and federal law changes related to FCRA, EEOC, FCA guidelines, background screenings, and I-9 or visa regulations to inform leadership.
- Created processes for adjudicating background investigations, drug screenings, I-9s, and visa compliance to streamline operations.
- Generated detailed reports of adjudicated files to support audits and metric reporting.
- Maintained primary contact with screening vendors to initiate audits, implement changes to customer packages, and review invoices for accuracy.
- Established quarterly training programs for customer-facing teams to ensure compliance updates were communicated effectively.
- Facilitated training sessions on compliance regulations for team members.
- Validated onboarding compliance for client contracts as part of new client implementation team to ensure adherence to regulatory standards.
- Monitored changes in regulations impacting company operations and practices.
Onboarding Manager/Executive Assistant
Vaco Nashville, LLC
Brentwood
02.2012 - 12.2019
- Managed onboarding for 30-100 candidates across nationwide clients, including adjudication of screening reports.
- Established onboarding and compliance processes across 20 offices, ensuring consistency and effectiveness for 25 customers.
- Ensured adherence to all state, local, and federal regulations for background checks and hiring.
- Maintained contract compliance with clients and vendors regarding onboarding and employment screenings.
- Supervised 2-3 onboarding specialists and additional administrative staff during large-scale hiring projects.
- Collaborated cross-functionally to improve customer and candidate satisfaction in onboarding, resulting in streamlined experiences.
- Identified and recommended improvements in onboarding processes, enhancing efficiency and effectiveness.
- Created and maintained onboarding materials such as handbooks, policies, and procedures.
- Tracked completion of required paperwork for each hire during the onboarding process.
- Provided administrative support to two directors and an operations manager.
- Coordinated invoice reconciliation, scheduling, event planning, travel arrangements, and expense reports.
Education
Associate of Applied Science - Paralegal Studies
Nashville State Community College
Nashville, TN12-2025
V-Legal Executive Certification - Nashville, TN
Vanderbilt Law School
Nashville, TN04-2022
Skills
- Legal research and writing
- Document drafting and preparation
- Contract review
- Litigation support
- Legal compliance and management
- Compliance documentation and audits
- Regulatory compliance and analysis
- Risk assessment
- Case management and organization
- File preparation
- Meeting minutes
- Client communication
- Written and Oral communication
- Proofreading
- Complex problem-solving
- Comprehensive Office Suite knowledge
- Outlook management
- Adobe Acrobat proficiency
- Task organization and time management
- Scheduling and calendar coordination
- Multitasking and prioritization
- Teamwork and collaboration
- Director support
- Project coordination
- Office administration
- Attorney support
- Billable hours and invoice processing
Volunteer Work
Personal Assistant/Social Media Manager, for independent and self-published authors. Assisting in the pre-publishing process of proofreading, reviewing their works for plot issues, creating marketing timelines and graphics for promoting new releases.
Timeline
Paralegal (unpaid internship)
Bothwell Law Office
05.2025 - 12.2025
Administrative Assistant/Accounting Assistant Contractor
Sigman & Summerfield
05.2024 - Current
Sr. Compliance Specialist / Project Coordinator
nextSource
01.2020 - 02.2024
Onboarding Manager/Executive Assistant
Vaco Nashville, LLC
02.2012 - 12.2019
Associate of Applied Science - Paralegal Studies
Nashville State Community College
V-Legal Executive Certification - Nashville, TN
Vanderbilt Law School