Hazina Begum MS

Front Desk & Member Support

• Welcome visitors and assist members with queries or requests
• Answer phone calls, respond to emails, and manage general inquiries
• Handle visitor logbook, access cards, and meeting room bookings
• Ensure reception area and common spaces are clean and well-presented

Administrative Operations

• Maintain office and pantry supplies; coordinate with vendors and service providers
• Track facility maintenance requests and ensure timely resolution
• Support onboarding of new members and manage documentation
• Maintain accurate member records and assist in billing coordination
• Schedule meetings, assist in event planning, and internal communication

Coordination & Reporting

• Liaise with housekeeping, security, and maintenance staff for smooth daily operations
• Assist in preparing basic reports on occupancy, supplies, and issues
• Support the team in implementing standard operating procedures

Administrative Duties Accounts & Finance Duties

• Handle front office operations including greeting visitors, answering phone calls, and managing correspondence.
• Maintain student and staff records (both digital and physical files).
• Assist in organizing school events, meetings, and parent-teacher interactions.
• Coordinate with vendors, suppliers, and service providers.
• Manage inventory of office and academic supplies.
• Ensure smooth daily operations and assist school leadership with administrative tasks.
• Maintain day-to-day accounting entries in relevant accounting software.
• Prepare and manage school fee records, generate fee receipts, and follow up on dues.
• Handle petty cash and maintain expense records.
• Support in preparing monthly financial reports and reconciliation.
• Assist with payroll preparation and documentation.
• Coordinate with external auditors during audits.

Administrative Operations

• Manage front office tasks including calls, emails, visitor management, and student queries
• Maintain student and staff records in both digital and physical formats
• Handle correspondence, file management, and internal communications
• Oversee inventory of office and academic supplies; coordinate with vendors

Academic & Student Support

• Assist with student onboarding, ID card processing, and documentation
• Coordinate exam schedules, attendance records, and internal notices
• Support faculty with classroom logistics, reports, and circulars

Accounts & Coordination

• Assist with fee collection tracking, receipts, and follow-ups
• Maintain petty cash records and expense statements
• Coordinate with accounts and operations teams for smooth workflows

Facility & Event Support

• Ensure the cleanliness and readiness of admin and academic areas
• Support in organizing events, seminars, and guest lectures