Holly Guy
Nashville
Summary
Experienced Accounts Receivable and Office Manager with 7+ years in construction project accounting, billing compliance, and financial operations. Adept at managing multimillion-dollar project portfolios, reconciling Workin-Progress (WIP), and ensuring compliance with federal and contractual requirements. Skilled collaborator with executives, project managers, and field teams to deliver financial accuracy, streamline processes, and support business growth
Overview
8
8
years of professional experience
Work History
Accounts Receivable Manager & Office Manager
Acousti Engineering
Nashville
01.2020 - Current
- Directed project accounting and AR operations across six states, managing $2.5M+ in monthly billings and collections.
- Supported multi-million-dollar construction projects with accurate invoicing, forecasting, and financial analysis.
- Oversaw OCIP/CCIP administration, payroll reconciliation, and workers’ compensation reporting.
- Led monthly billing meetings to resolve discrepancies, align budgets, and ensure project financial health.
- Trained staff and guided a company-wide Sage Intacct rollout as part of the AR Leadership Team.
- Managed office operations for Charlotte, NC and Nashville, TN branches, streamlining administrative workflow
- Directed full-scope office management functions, including HR administration, onboarding, payroll, AR, vendor relations, contract negotiations, and staff supervision, ensuring seamless operations across multiple branch locations.
- Implemented office policies and reporting processes that improved efficiency and reduced costs.
Collections Assistant & Project Assistant
Acousti Engineering
Orlando
01.2018 - 01.2020
- Provided comprehensive administrative support to a team of three Project Managers by managing schedules, coordinating meetings, and handling correspondence to ensure project timelines were met.
- Prepared detailed pricing and scope for extra work authorizations, and drafted change orders for client review, facilitating project adaptability and revenue growth.
- Coordinated and compiled comprehensive project closeout documentation, including lien waivers, warranty information, and final payment applications.
- Provided direct support to the Accounts Receivable Manager, assisting with daily operational tasks and ensuring the smooth flow of financial processes.
- Reconciled the Accounts Receivable (A/R) account on a weekly basis, identifying and resolving discrepancies to maintain accurate financial records.
- Communicated proactively with clients via phone and email to follow up on past-due invoices and resolve payment issues, maintaining positive client relationships.
- Generated and prepared weekly A/R reports for management, providing clear summaries of collections status and aging accounts.
- Processed and applied incoming payments accurately to the correct customer accounts, ensuring up-to-date records.
Education
Bachelor of Science - Hospitality Management
University of Central Florida
Skills
- Accounts Receivable & Collections
- Office Management & Administration
- Payroll & Expense Management
- Contract & Insurance Compliance (OCIP & CCIP)
- Project & Field Crew Support
- Employee Onboarding & Terminations
- Injury & Workers' Comp Reporting
- Financial Reconciliation & Reporting
- Executive Assistance & Coordination
- ERP & Project Software (Sage Intacct, Sage 300, TimberScan, High Radius)
- Billing Portals (Textura, Procore, RedTeams, GC Pay, Trimble, Spectrum)
- Microsoft Office & Adobe Suite
Timeline
Accounts Receivable Manager & Office Manager
Acousti Engineering
01.2020 - Current
Collections Assistant & Project Assistant
Acousti Engineering
01.2018 - 01.2020
Bachelor of Science - Hospitality Management
University of Central Florida