Jaimie Crawford
Greeneville
Summary
Accomplished Unit Program Coordinator with a proven track record at the Department of Defense, enhancing unit efficiency by over 30% through strategic process improvements and technology integration. Skilled in budget administration and organizational leadership, I excel in multitasking and fostering team productivity. Demonstrates exceptional attention to detail and communication, driving operational excellence and staff development.
Offering strong foundation in administrative tasks and financial management, eager to learn and develop within professional environment. Contributes solid grasp of basic accounting principles and proficiency in Microsoft Office Suite. Ready to use and develop organizational and communication skills in a Finance Seretary role.
Overview
10
10
years of professional experience
Work History
Unit Program Coordinator
Department of Defense
09.2020 - 01.2021
- Planned, administered and controlled budgets and produced financial reports.
- Supported department leadership with accurate budget tracking, expense reporting, and financial analysis to optimize resource allocation.
- Accounts Payable for travel vouchers, supplies and office products
- Responsible for programs to include but not limited to Task Management, Civilian Payroll, Health Care program, Fitness program, Safety program, Government purchase cards, Defense Travel Systems administrator, Cyber security, and Drug Demand reduction program.
- Assisted commander in administrative functions with the supervision of military and civilian employees coordinating assignments, promotions and performance evaluations. Tracked personnel, manpower and training in accordance with guidelines.
- Improved overall unit efficiency by streamlining administrative processes and implementing new organizational systems.
- Spearheaded the successful implementation of new technology tools or applications designed to enhance staff productivity, communication, and overall work performance.
- Streamlined data management processes by creating organized filing systems for both digital records and physical paperwork.
- Planned and implemented staff development and in-service training programs to enhance knowledge and skills.
- Optimized operational efficiency within the unit through proactive identification of process improvement opportunities based on ongoing monitoring of workflow bottlenecks or inefficiencies that may be impeding progress.
- Facilitated seamless coordination of events and meetings by organizing logistics, preparing materials, and overseeing agenda implementation.
- Led initiatives aimed at fostering a culture of continuous improvement within the unit by promoting regular feedback sessions, encouraging open dialogue between team members, and championing innovative ideas that can help drive positive change throughout the organization.
- Managed confidential information with discretion in accordance with company policies to protect sensitive data assets from unauthorized access or disclosure.
Unit Program Coordinator
Department of Defense
02.2020 - 09.2020
- Planned, administered and controlled budgets and produced financial reports.
- Supported department leadership with accurate budget tracking, expense reporting, and financial analysis to optimize resource allocation.
- Accounts Payable for travel vouchers, supplies and office products
- Responsible for programs to include but not limited to Task Management, Civilian Payroll, Health Care program, Fitness program, Safety program, Government purchase cards, Defense Travel Systems administrator, Cyber security, and Drug Demand reduction program.
- Assisted commander in administrative functions with the supervision of military and civilian employees coordinating assignments, promotions and performance evaluations. Tracked personnel, manpower and training in accordance with guidelines.
- Improved overall unit efficiency by streamlining administrative processes and implementing new organizational systems.
- Spearheaded the successful implementation of new technology tools or applications designed to enhance staff productivity, communication, and overall work performance.
- Streamlined data management processes by creating organized filing systems for both digital records and physical paperwork.
- Planned and implemented staff development and in-service training programs to enhance knowledge and skills.
- Optimized operational efficiency within the unit through proactive identification of process improvement opportunities based on ongoing monitoring of workflow bottlenecks or inefficiencies that may be impeding progress.
- Facilitated seamless coordination of events and meetings by organizing logistics, preparing materials, and overseeing agenda implementation.
- Led initiatives aimed at fostering a culture of continuous improvement within the unit by promoting regular feedback sessions, encouraging open dialogue between team members, and championing innovative ideas that can help drive positive change throughout the organization.
- Managed confidential information with discretion in accordance with company policies to protect sensitive data assets from unauthorized access or disclosure.
Field Office Assistant
US Army Corps of Engineers
10.2018 - 02.2020
- Receive and audit contract payrolls. review contractor submission of wage classification requests and conduct labor interviews
- Prepared and tracked pay requests, action items and monthly man hour reports
- Prepared contact administrative documents to include modifications, progress payments and DD 1354's under contract administrator
- Prepared travel orders and vouchers for staff to ensure correct payments
- Primary Timekeeper for all field office staff
- Review and audit all timesheets to include labor codes, percentages, required signatures and cost confirmation
- Provided administrative support for special projects, ensuring timely completion of tasks within budget constraints.
- Processed expense reports for field team members, leading to improved financial tracking.
- Ensured compliance with company policies and procedures through thorough documentation review.
- Served as a liaison between field staff and management, addressing concerns promptly and professionally.
- Supported field staff by coordinating logistics, ensuring timely delivery of equipment and resources.
- Organized travel arrangements for field team members, optimizing schedules to minimize disruptions to ongoing projects.
- Coordinated meetings and events as needed while managing logistical details such as room setup or catering.
Administrative Support Assistant
US Army Corps of Engineers
12.2016 - 05.2018
- Receive and audit contract payrolls. review contractor submission of wage classification requests and conduct labor interviews
- Prepared and tracked pay requests, action items and monthly man hour reports
- Prepared contact administrative documents to include modifications, progress payments and DD 1354's under contract administrator
- Prepared travel orders and vouchers for staff to ensure correct payments
- Primary Timekeeper for all field office staff
- Review and audit all timesheets to include labor codes, percentages, required signatures and cost confirmation
- Provided administrative support for special projects, ensuring timely completion of tasks within budget constraints.
- Processed expense reports for field team members, leading to improved financial tracking.
- Provided Human Resource support for the branch manpower and personnel actions
- Assist branch chief in the preparation of job descriptions and performance appraisals.
- Maintained suspense systems for personnel actions and files
- Managed property management, space utilization, security clearances, travel, requisitioning and supply managements, Timekeeper and Branch credit card holder.
- Ensured compliance with company policies and procedures through thorough documentation review.
- Supported field staff by coordinating logistics, ensuring timely delivery of equipment and resources.
- Organized travel arrangements for field team members, optimizing schedules to minimize disruptions to ongoing projects.
Secretary Office Automation
Department of Defense
02.2011 - 08.2016
- Primary Timekeeper for civilian employees
- Scheduled meetings and appointments to ensure seamless daily operations.
- Improved office efficiency by organizing and maintaining filing systems.
- Drafted correspondence and emails for clear and professional communication.
- Enhanced team productivity by managing calendars and coordinating schedules.
- Maintained accurate records for compliance with organizational standards.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Maintained electronic filing systems and categorized documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
Education
Associate of Arts - General
University of Maryland University College
RAF Lakenheath England05-2021
Skills
- Budget preparation and administration
- Payroll - time and attendance systems, labor cost transfers
- Performance evaluations
- Facilities management
- Policies and procedures enforcement
- Resource allocation
- Program management and evaluation
- Organizational skills and leadership
- Staff supervision
Timeline
Unit Program Coordinator
Department of Defense
09.2020 - 01.2021
Unit Program Coordinator
Department of Defense
02.2020 - 09.2020
Field Office Assistant
US Army Corps of Engineers
10.2018 - 02.2020
Administrative Support Assistant
US Army Corps of Engineers
12.2016 - 05.2018
Secretary Office Automation
Department of Defense
02.2011 - 08.2016
Associate of Arts - General
University of Maryland University College
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