Jenny Davis
Limestone
Summary
Dedicated and organized administrative professional consistently achieves company goals through efficient practices. Thrives under pressure and excels at adapting to new situations and challenges. Strong ability to manage multiple priorities, known for dependability and positive attitude. Willing to take on additional responsibilities to contribute to team success.
Overview
30
30
years of professional experience
Work History
Small Business Owner
Green Giant Tree Service
05.1998 - 09.2023
- Company Overview: Family owned and operated
- Bookkeeping, Human Resources and Payroll
- Manage customer correspondence, create job estimates, and invoicing
- Established a loyal customer base by providing personalized attention, addressing concerns promptly, and exceeding expectations.
- Fostered a positive work environment that motivated employees towards achieving their potential while contributing significantly towards overall company success.
- Managed daily operations for a successful small business, ensuring efficient processes and quality services.
- Enhanced company reputation by consistently delivering exceptional service quality to customers.
- Reduced overhead costs by renegotiating contracts with vendors or suppliers while maintaining product quality standards.
- Advertised products and services online, social media and through traditional campaigns to target ideal consumers.
- Fostered positive work environment, leading to decrease in employee turnover.
- Maintained and processed invoices, deposits, and money logs.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
Part-time Bookkeeper
Northeast Park Preschool
09.2019 - 03.2022
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Monitored incoming tuition payments from families, ensuring prompt application of funds against outstanding invoices.
- Posted daily receipts and payments in accordance with corporate protocols.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Provided support during audits by supplying requested documentation promptly and accurately.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Executive Assistant
Raymond James Financial Consulting Group
02.2018 - 09.2019
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
Family Babysitter
N/A
10.2016 - 02.2018
- Organized and cleaned home after activities by picking up toys and straightening up play room.
- Created an enjoyable atmosphere during babysitting sessions through storytelling and music.
- Prepared healthy, age-appropriate snacks and meals.
- Sanitized dishes, tabletops, toys, and frequently touched surfaces to prevent spreading of germs.
- Utilized time-management skills to balance childcare responsibilities alongside light housekeeping duties as needed.
Administrative & Marketing Assistant
Mountcastle Vein Centers
09.2010 - 06.2015
- Administrative support to the Business Office Administrator and Human Resource Department
- Liaison between business office and medical offices
- Trained newly hired employees
- Managed the marketing calendar and arranged meetings/events
- Prepared daily spreadsheet reports; including marketing updates and collections activities
- Organized and maintained file correspondence and other essential records and medical record copying
- Assisted the Administrative Director
- Created/Published Marketing Ads for area Newspapers, magazines and flyers
- Acted as backup POC managing patient appointment scheduling and phones
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Administrative Assistant
Continental Property Management
05.2009 - 07.2010
- Administrative support to 4 property managers
- Scheduled HOA Meetings and kept minutes of the meetings
- Accounts Payable
- Handled all HOA questions and complaints
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Executive Assistant and Medical Records Coordinator
Updegraff Vision
06.2006 - 03.2009
- Patient appointment scheduling, answering phones, front and back desk, insurance referrals and assisting the billing office with coding and collections on as needed basis
- Managed the Medical Director's calendar, arranged office meetings and physician meetings
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Responsible for all the doctor's appointments (professional and personal), travel arrangements for out of town meetings, agenda and itinerary development for meetings, continuing education seminars, and award ceremonies
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Prepared daily surgical and appointment schedule for the doctor
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Office supply ordering and inventory
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Planned office parties
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Typed medical dictation for 3 physicians in the group
- Notary Public Services
- Handled confidential and sensitive information with discretion and tact.
Administrative Assistant to Headmaster
Grace Lutheran School
06.1999 - 06.2006
- Reported directly to the Headmaster and Senior Pastor
- Greeted parents, students and teachers in a warm, positive, and caring manner
- Arranged office meetings and kept minutes from all meetings
- Processed all student registration and immunization records
- All office correspondence, memos, letters, newsletters and collections
- Created a weekly school newsletter for 500 students
- Collected tuition payments and maintained recordkeeping
- Maintained teacher employment files and CEUs
- Notary Public Services
- Maintained the substitute teacher's schedules and hired volunteers as needed for absent staff
- Supply orders for the entire school and teachers classrooms
- Organized Open House (3 times per year) for recruiting new students, gave school tours
- Operated bi-weekly fire drill procedures
- Organized Student Award Ceremonies
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
Executive Administrative Assistant for the Clinic Administrator
Suncoast Medical Clinic
09.1993 - 05.1999
- Assistant to the Administrator of a 55 physician multispecialty medical group practice with 21 medical specialties and 5 satellite offices
- Screened calls to the executive office, greeted executives, doctors and visitors to the office
- Opened/sorted mail daily
- Typed all letters and memos for the Administrator and physicians as needed
- Maintained Board meeting minutes (stockholders, Board Partnership, Executive Committee and Financial Committees)
- Arranged appointments and meetings for Administrator
- Maintained all confidential physician employment files
- Notary Public services
- Medical credentialing for newly hired physicians
- Marketing
- Assisted the Special Events Coordinator for the Clinic
- Ordered lunches/dinners for many office meetings and large parties
Education
High School Diploma -
Northeast High School
06.1990
Skills
- Executive Administrative Assistance
- Organization
- Planning
- Communication
- Problem-solving
- Management
- Learning new skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft Publisher
- Windows XP
- Quicken
- Quickbooks
- Basic Marketing
- Bookkeeping
- Basic HR
- Payroll
- Small business operations
- Planning and execution
- Entrepreneurial leadership
- Decision-making
- Business management
- Customer relations
- Relationship building
- Desktops, laptops, and mobile devices
- Calendar management
Timeline
Part-time Bookkeeper
Northeast Park Preschool
09.2019 - 03.2022
Executive Assistant
Raymond James Financial Consulting Group
02.2018 - 09.2019
Family Babysitter
N/A
10.2016 - 02.2018
Administrative & Marketing Assistant
Mountcastle Vein Centers
09.2010 - 06.2015
Administrative Assistant
Continental Property Management
05.2009 - 07.2010
Executive Assistant and Medical Records Coordinator
Updegraff Vision
06.2006 - 03.2009
Administrative Assistant to Headmaster
Grace Lutheran School
06.1999 - 06.2006
Small Business Owner
Green Giant Tree Service
05.1998 - 09.2023
Executive Administrative Assistant for the Clinic Administrator
Suncoast Medical Clinic
09.1993 - 05.1999
High School Diploma -
Northeast High School
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