Kalpana Ravichandran

Project Documentation Administrator, Vestas Wind India Pvt. July 2024 – Present.

• Performed documentation validation in the ECM Portal for blade tooling deliverables, ensuring accuracy and compliance.
• Verified VT numbers, EAM data, and supplier serial numbers against engineering documents and purchase orders.
• Ensured technical core data integrity (Description, VT Number, EAM Number, Serial Number, SAP PO) in the EAM Portal for blade tools.
• Maintained ISO 9001 QMS standards by aligning documentation with internal L5 instructions.
• Facilitated FAT/SAT document sign-offs using DocuSign, streamlining approval workflows, and reducing delays.
• Coordinated with central tooling teams to present documentation in TRS review board meetings for timely approvals.
• Collaborated with ECM, EAM, and tooling documentation teams to ensure high-quality deliverables, including TRS, Risk Assessments, User Manuals, and FAT/SAT reports.
• Created and updated technical documentation in EDMS and S4 Hana Web DMS based on factory requests, ensuring timely and accurate data availability for production and engineering teams.
• Led the end-to-end process flow of the Blade Tooling Department, developing comprehensive guidelines and Process Work Instructions (PWIs), while actively enhancing team efficiency through process standardization and continuous improvement initiatives.

• Supported the Yanbu – One Line Project as a Documentation Specialist by managing metadata and releasing submissions and transmittals using Aconex and xECM, contributing to improved document traceability and compliance across project phases, and ensuring the timely delivery of critical documentation to stakeholders.

• Performed documentation validation in ECM Portal for blade tooling deliverables, ensuring accuracy and compliance.
• Verified VT numbers, EAM data, and supplier serial numbers against engineering documents and purchase orders.
• Ensured technical core data integrity (Description, VT Number, EAM Number, Serial Number, SAP PO) in EAM Portal for blade tools.
• Maintained ISO 9001 QMS standards by aligning documentation with internal L5 instructions.
• Facilitated FAT/SAT document sign-offs using DocuSign, streamlining approval workflows and reducing delays.
• Coordinated with central tooling teams to present documentation in TRS review board meetings for timely approvals.
• Collaborated with ECM, EAM, and tooling documentation teams to ensure high-quality deliverables, including TRS, Risk Assessments, User Manuals, and FAT/SAT reports.
• Facilitated the sign-off process for FAT, SAT, and TOC documents by coordinating with factory teams and utilizing DocuSign, ensuring timely approvals and adherence to documentation protocols.
• Maintained comprehensive tool trackers for the V236 and V163 projects, monitoring tool deliveries from suppliers and proactively following up on pending SAT (Site Acceptance Test) activities, ensuring readiness and compliance with project timelines.

• Built and utilized reporting systems to keep customers and management in loop with latest information.
• Gathered requirements, defined scopes, allocated resources and established schedules meeting or exceeding project demands.
• Preparing Accruals Report for the Entire Canadian Railway Project and sending it to Customer on the monthly basis.

• BOM scrubbing for both NPI and MP BOMs.
• Releasing BOM/ECN form based on type of changes to implement in product (model).
• Initiate and handling the ECO (Engineering Change Order) for every NPI Product.
• Implementing the ECO for every new/revised design.
• Organized IKW/EKW for process improvement to meet customer requirement.
• Conducting weekly meetings with customer and onsite coordinators.
• Involved in FMEA to mitigate the risks involved.
• Develop and Maintain Process documentation (sop and Sow's).
• Preparing Work Instruction for Existing and New manufacturing process.
• Providing drawing packages to the procurement team along with their changes from the Customer for purchasing.
• Perform 'Check Documentation Task' in ECM Portal to check and validate the uploaded documents.
• Check all the ECOs and MCOs and move for implementation.
• Verifying all production Documents.