Kathy Fagan

Accounts Payable Manager

Team Air Distributing

Nashville

09.2010 - Current

Coded invoices to maintain organized and accurate records.
Implemented and maintained accounts payable software and systems, improving efficiency.
Addressed month-end closing functions for detailed reporting.
Implemented new procedures for processing international payments in multiple currencies.
Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Maintained accurate vendor files and records, ensuring easy access and compliance with auditing standards.
Coordinated preparation of external audit materials and external financial reporting.
Facilitated internal and external audits by providing comprehensive accounts payable documentation and explanations.
Reviewed vendor invoices for accuracy and completeness prior to payment processing.
Created and updated financial reports on frequent basis to present information to leadership teams.
Conducted regular audits of accounts payable transactions to identify and correct errors, reducing discrepancies.
Identified opportunities for cost savings and efficiency improvements within the accounts payable function.
Provided guidance to team members regarding complex billing issues or payment inquiries.
Ensured all payments were made in accordance with contract terms and conditions.
Worked closely with department personnel to produce accurate and timely bills.
Collaborated with other departments such as procurement, treasury, and accounting.
Analyzed actual financial results to budget, preparing variance reporting to functional groups.
Analyzed accounts payable processes and implemented improvements to reduce processing time.
Managed relationships with tax authorities, bankers and auditors.
Assisted external auditors during year-end audit process by providing required documentation.
Handled high-volume invoice processing with minimal supervision.
Liaised with vendors and customers to confirm information and address client issues.
Streamlined invoice processing through the implementation of electronic invoicing and payment systems.
Reviewed all invoices for accuracy, subsequently resolving various issues.
Developed and enforced accounts payable policies and procedures to mitigate risk and enhance operational controls.
Developed invoicing systems and internal controls to boost billing efficiencies.
Negotiated payment terms with suppliers to improve cash flow and build strong vendor relationships.
Developed and implemented effective strategies to reduce costs associated with accounts payable processes.
Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
Created new audit procedures, reducing voided checks, and ensuring regulatory compliance.
Created detailed reports on aging payables, vendor payments, cash disbursements.
Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
Coordinated with procurement and receiving departments to resolve invoice discrepancies and ensure proper expense allocation.
Collaborated with the IT department to ensure the security and integrity of accounts payable data.
Coordinated with tax and legal departments to ensure compliance with regulatory requirements and tax filings related to accounts payable.
Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
Conducted reviews and evaluations for cost-reduction opportunities.
Assisted with month-end and year-end closings to support accounting system accuracy.
Managed full-cycle accounts payable process, ensuring timely and accurate payment to vendors and suppliers.
Provided regular training and updates on accounts payable best practices and regulatory changes to team members.
Worked cross-functionally with various teams and departments to improve operations.
Followed company's strict rules and procedures to maintain data integrity and confidentiality.
Prepared and presented accounts payable reports to senior management, highlighting key metrics and financial insights.
Reconciled monthly statements and transactions to keep records accurate and current.
Led month-end and year-end closing processes for accounts payable, ensuring deadlines were met and financial reports were accurate.
Prepared weekly check runs for approval by management or executive staff members.
Reconciled monthly statements from vendors and suppliers.
Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
Reviewed and approved large and complex invoices for payment, ensuring adherence to budget and policy.
Prepared and updated vendor files, tax documents and insurance information.
Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
Analyzed various cost savings opportunities related to the accounts payable process.
Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
Researched discrepancies between invoice amounts, purchase orders, receiving reports.
Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
Negotiated payment terms with vendors to maximize cash flow and minimize interest expenses.
Coordinated the resolution of customer disputes relating to past due invoices or charges.
Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.

Partner

Stucco Solutions

01.2004 - 01.2010

Scheduling appointments, organizing workers, buying supplies, advertising

Office Manager

Something Extra

01.2001 - 01.2004

Duties included accounts receivable, accounts payable, preparing and making deposits, reconcile checking accounts, ordering and receiving

Office Manager

Cherry Furniture Warehouse

01.1992 - 01.2001

Duties included accounts receivable, accounts payable, ordering, receiving, scheduling appointments and deliveries, customer service, filing

Summary

Overview

Work History

Accounts Payable Manager

Partner

Office Manager

Office Manager

Education

Cohn High School -

Skills

References

Timeline

Accounts Payable Manager

Partner

Office Manager

Office Manager

Cohn High School -

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