Kathy Fagan
White Bluff
Summary
To utilize my professional skills in such a way that they enhance the growth and success of a progressive company.
Overview
33
33
years of professional experience
Work History
Accounts Payable Manager
Team Air Distributing
Nashville
09.2010 - Current
- Coded invoices to maintain organized and accurate records.
- Implemented and maintained accounts payable software and systems, improving efficiency.
- Addressed month-end closing functions for detailed reporting.
- Implemented new procedures for processing international payments in multiple currencies.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Maintained accurate vendor files and records, ensuring easy access and compliance with auditing standards.
- Coordinated preparation of external audit materials and external financial reporting.
- Facilitated internal and external audits by providing comprehensive accounts payable documentation and explanations.
- Reviewed vendor invoices for accuracy and completeness prior to payment processing.
- Created and updated financial reports on frequent basis to present information to leadership teams.
- Conducted regular audits of accounts payable transactions to identify and correct errors, reducing discrepancies.
- Identified opportunities for cost savings and efficiency improvements within the accounts payable function.
- Provided guidance to team members regarding complex billing issues or payment inquiries.
- Ensured all payments were made in accordance with contract terms and conditions.
- Worked closely with department personnel to produce accurate and timely bills.
- Collaborated with other departments such as procurement, treasury, and accounting.
- Analyzed actual financial results to budget, preparing variance reporting to functional groups.
- Analyzed accounts payable processes and implemented improvements to reduce processing time.
- Managed relationships with tax authorities, bankers and auditors.
- Assisted external auditors during year-end audit process by providing required documentation.
- Handled high-volume invoice processing with minimal supervision.
- Liaised with vendors and customers to confirm information and address client issues.
- Streamlined invoice processing through the implementation of electronic invoicing and payment systems.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Developed and enforced accounts payable policies and procedures to mitigate risk and enhance operational controls.
- Developed invoicing systems and internal controls to boost billing efficiencies.
- Negotiated payment terms with suppliers to improve cash flow and build strong vendor relationships.
- Developed and implemented effective strategies to reduce costs associated with accounts payable processes.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Created new audit procedures, reducing voided checks, and ensuring regulatory compliance.
- Created detailed reports on aging payables, vendor payments, cash disbursements.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Coordinated with procurement and receiving departments to resolve invoice discrepancies and ensure proper expense allocation.
- Collaborated with the IT department to ensure the security and integrity of accounts payable data.
- Coordinated with tax and legal departments to ensure compliance with regulatory requirements and tax filings related to accounts payable.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Conducted reviews and evaluations for cost-reduction opportunities.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Managed full-cycle accounts payable process, ensuring timely and accurate payment to vendors and suppliers.
- Provided regular training and updates on accounts payable best practices and regulatory changes to team members.
- Worked cross-functionally with various teams and departments to improve operations.
- Followed company's strict rules and procedures to maintain data integrity and confidentiality.
- Prepared and presented accounts payable reports to senior management, highlighting key metrics and financial insights.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Led month-end and year-end closing processes for accounts payable, ensuring deadlines were met and financial reports were accurate.
- Prepared weekly check runs for approval by management or executive staff members.
- Reconciled monthly statements from vendors and suppliers.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Reviewed and approved large and complex invoices for payment, ensuring adherence to budget and policy.
- Prepared and updated vendor files, tax documents and insurance information.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Analyzed various cost savings opportunities related to the accounts payable process.
- Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Negotiated payment terms with vendors to maximize cash flow and minimize interest expenses.
- Coordinated the resolution of customer disputes relating to past due invoices or charges.
- Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.
Partner
Stucco Solutions
01.2004 - 01.2010
- Scheduling appointments, organizing workers, buying supplies, advertising
Office Manager
Something Extra
01.2001 - 01.2004
- Duties included accounts receivable, accounts payable, preparing and making deposits, reconcile checking accounts, ordering and receiving
Office Manager
Cherry Furniture Warehouse
01.1992 - 01.2001
- Duties included accounts receivable, accounts payable, ordering, receiving, scheduling appointments and deliveries, customer service, filing
Education
Cohn High School -
Cohn High School
Skills
- Knowledge in Microsoft Office
- Scheduling
- Accounts receivable and payable
- Preparing and making deposits
- Inventory control
- Customer Service
- Data Entry Skills
- Filing
- Detail Oriented
- Invoice processing
- Vendor management
- Accounts payable software
- Cost savings analysis
- Team leadership
- Conflict resolution
- Data analysis
- Electronic invoicing
- Audit coordination
- Payment processing
- Process improvement
- Cross-functional collaboration
- Account reconciliation
- Proficient in [software]
- Expense tracking
- Team bonding
- Process improvements
- Bill coding
- Timely processing
- Credit card reconciliation
- Closing management
- Expense processing
- Procurement coordination
- General ledger management
- Quality assurance
- Purchase order processing
- Cash flow management
- Expense reporting
- Issue escalation
- Purchase order management
- Audit support
- Invoice auditing
- General ledger accounting
- Quality control
- Business processes and procedures
- Team oversight
- Trained in Infor CSD
- Bank reconciliation
- ERP systems expertise
- Workflow management
- Fiscal reporting
- Variance reconciling
- Internal controls
- Month-end closing
- Relationship building
- Tax compliance
- Team building
- Financial administration
- Onboarding and training
- File maintenance
- Workflow coordination
- Accounts payable expertise
- Vendor invoicing
- Vendor relationship management
- Payment scheduling
- Training and mentoring
- General ledger maintenance
- Journal entries expertise
- Accounts payable
- Bank reconciliations
- Disbursement control
- Data entry
- Vendor relations
- Vendor engagement
- Report preparation
- Entry recording
- Electronic payments
- Account resolution
- Transaction reviewing
- Financial research
- Accounts payable auditing
- ERP systems proficiency
- Payment coding
- Records coordination
References
- Carolyn Overton, 615-463-8098, Very good
- Martin Burns, 615-293-3806
- Wanda Madden, 615-397-9095
- Dixie Parman, 615-298-1125
Timeline
Accounts Payable Manager
Team Air Distributing
09.2010 - Current
Partner
Stucco Solutions
01.2004 - 01.2010
Office Manager
Something Extra
01.2001 - 01.2004
Office Manager
Cherry Furniture Warehouse
01.1992 - 01.2001
Cohn High School -
Cohn High School