Katie
Lebanon
Summary
Dynamic Administrative Assistant with proven expertise at O’Reilly in optimizing productivity through effective time management and meticulous data entry. Recognized for delivering on-time projects while enhancing team collaboration and maintaining confidentiality. Adept at event planning and generating insightful reports, contributing to a positive workplace environment.
Overview
3
3
years of professional experience
Work History
Administrative Assistant
O’Reilly
Lebanon
08.2023 - Current
- LMS. Time entry and hour transfer
- Running Productivity Reports
- Providing Excellent care to team members
- Conducted research on various topics as requested by management.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Writing, editing and submitting FYI’s
- Organizing office supply inventory
- Fuel Receipts
- Oil Savage Form completion.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Handled confidential documents in an organized fashion according to established protocol.
Activities Director
Pavilion Rehabilitation and Nursing Center
07.2022 - 08.2023
- Ensured safety protocols were followed during all activities.
- Handled budgetary concerns, keeping activities affordable.
- Adhered to HIPAA guidelines when discussing sensitive information about patients.
- Assisted residents with hobbies or crafts such as painting or scrapbooking classes.
- Facilitated discussion groups that focused on current topics relevant to seniors.
- Organized group outings to local attractions such as museums, parks, and theaters.
- Designed and led activities in crafts, music and sports.
- Delegated work to staff, setting priorities and goals.
- Coordinated with vendors for supplies needed for activities.
- Liaised with medical care professionals and community organizations to help residents suffering from disease-related symptoms receive adequate care.
- Coordinated musical guests, movies and other types of resident entertainment.
- Visited with residents to provide sensory stimulation and reality orientation.
- Remained alert to conditions interfering with safety and well-being of residents involved in activities.
- Planned special events for holidays, birthdays, and other occasions.
- Contributed to community-focused public relations.
Education
Some College (No Degree) - Gender Studies
Western Kentucky University
Bowling Green, KYSkills
- Time management
- Microsoft Excel
- Data entry
- Report generation
- Event planning
- Office organization
- Calendar management
- Confidential documentation
- Team collaboration
- Attention to detail
- Research skills
Timeline
Administrative Assistant
O’Reilly
08.2023 - Current
Activities Director
Pavilion Rehabilitation and Nursing Center
07.2022 - 08.2023
Some College (No Degree) - Gender Studies
Western Kentucky University