Outlook
Kothai Nayagan
Administrative Executive
Arakkonam
Summary
Experienced Administrative Executive with expertise in managing purchase operations, cultivating vendor/supplier relationships, and efficiently resolving complex issues. Skilled in overseeing site operations and handling administrative tasks with professionalism. Proficient in utilizing MS Office suite, Excel, Outlook, PowerPoint, Power Automation, and MS Forms.
Overview
6
6
years of professional experience
4051
4051
years of post-secondary education
3
3
Languages
Work History
Administrative Executive
Genpact India Pvt Ltd
07.2023 - Current
- Record keeping and documentation.
- Facilities Management: Oversaw maintenance, repairs, and renovations of office spaces, including managing vendors and contractors.
- Management Information System (MIS).
- Petty cash expense reporting.
- Vendor management, coordinating with the suppliers/vendors to ensure smooth operation.
- PR, invoice coordination, and submission with supporting documents.
- Cafeteria and Tuck Shop Management: Space and Upkeep.
- Correspondence Handling: Managed incoming and outgoing mail, emails, and couriers.
- Coordinating with the EHS team at the site level.
- Physical security management, overseeing staff deployment, and inward and outward document auditing.
- Housekeeping management, to ensure a sustainable and hygienic environment on the floor.
- General Administrative Support: Coordinated with all internal teams.
- Courier handling.
- Helpmate Ticket Closure.
Assistant Administrative Officer
CMK Project Private Limited
07.2019 - 11.2022
- Managed daily administrative activities.
- Handled petty cash and local purchases for office needs.
- Maintained vendor and subcontractor account details.
- Collected vendor bills and submitted them to the accounts team.
- Ensured the maintenance and updating of administrative reports.
- Arranged client visits, meetings, and conferences.
- Provided administrative services, including HR management.
- Managed office logistics, including materials handling (IN/OUT), and equipment maintenance.
- Supervised the housekeeping staff and security guards.
- Arranged accommodations for staff.
- Updated and maintained new employee records in real time.
- Managed electrical and plumbing maintenance.
- Managed over 50 calls per day.
- Prepared ID cards for staff.
- Maintained all relevant documents.
Education
BBA - Bachelor of Business Administration
University of Madras
Chennai, India 04.2001 - 12.2019
HSC - Electrical Engineering
State Board
Tamil Nadu03-2016
SSLC - State Board
State Board
Tamil Nadu03-2014
Skills
- Meeting planning
- Filing
- Reception oversight
- Phone call & Email management
- Petty cash and Expanse management
- MIS report preparation
- Supervising support staff
- Appointment scheduling
- Office equipment maintenance
- supplies inventory and Stationery management
Software
Excel
Power point
Power Automation
MS forms
FMRE
Oracle
Timeline
Administrative Executive
Genpact India Pvt Ltd
07.2023 - Current
Assistant Administrative Officer
CMK Project Private Limited
07.2019 - 11.2022
BBA - Bachelor of Business Administration
University of Madras
04.2001 - 12.2019
HSC - Electrical Engineering
State Board
SSLC - State Board
State Board
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