Summary
Overview
Work History
Education
Skills
Timeline
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Mallory Beck

Spring Hill

Summary

Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.

Overview

5
5
years of professional experience

Work History

Executive Assistant to CEO, CMO & CFO

Monogram Health
Brentwood
05.2023 - Current
  • Managed executive calendars and scheduled meetings efficiently.
  • Coordinated travel arrangements and itineraries for senior management.
  • Maintained confidential files and records with attention to detail.
  • Assisted in organizing company events and team-building activities.
  • Acted as a liaison between executives and internal/external stakeholders.
  • Implemented office procedures to enhance workflow and communication.
  • Conducted research to support executive decision-making processes.
  • Greeted visitors warmly upon arrival at the office premises.
  • Managed all aspects of catering needs for special events hosted by the organization.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Answered telephone calls from customers or clients providing assistance where necessary.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Managed daily invoices, reports and proposals.
  • Coordinated meeting and work schedules for staff teams and executives.

HR Coordinator

Monogram Health
Brentwood
07.2022 - 05.2023
  • Managed employee records and maintained data accuracy in HR systems.
  • Coordinated recruitment processes and schedules for new employee onboarding.
  • Facilitated communication between departments regarding HR policies and procedures.
  • Supported payroll processing through accurate data entry and verification tasks.
  • Organized employee engagement activities to foster a positive workplace culture.
  • Assisted with the recruitment process by posting job openings, scheduling interviews, and verifying candidate qualifications.
  • Generated monthly reports regarding employee absences and tardiness.
  • Maintained employee records in compliance with applicable laws and regulations.
  • Resolved employee relations issues through effective communication and problem solving techniques.
  • Answered questions from staff regarding benefits packages, vacation time or other HR-related matters.

Front Desk Manager

Carbon Performance
Franklin
09.2020 - 06.2022
  • Managed front desk operations, ensuring efficient guest check-in process.
  • Supervised front desk staff, providing training and support for daily tasks.
  • Addressed guest complaints promptly, ensuring satisfaction throughout their stay.
  • Developed and maintained positive relationships with guests to enhance their experience.
  • Implemented standard operating procedures to improve front desk efficiency and communication.
  • Performed cashier duties such as taking payments, balancing accounts, handling refunds and resolving any discrepancies that arose.
  • Oversaw cash and credit card payment transactions at the front desk.
  • Managed tasks and responsibilities for front office employees when the team was understaffed.

Education

High School Diploma -

Anclote High School
Holiday, FL
05-2017

Skills

  • Calendar management
  • Travel coordination
  • Event planning
  • Document preparation
  • Office procedures
  • Time management
  • Attention to detail
  • Administrative support

Timeline

Executive Assistant to CEO, CMO & CFO

Monogram Health
05.2023 - Current

HR Coordinator

Monogram Health
07.2022 - 05.2023

Front Desk Manager

Carbon Performance
09.2020 - 06.2022

High School Diploma -

Anclote High School

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Mallory Beck