Nancy Overton
Hermitage,TN
Summary
I'm a dedicated and experienced contract closeout and financial operations professional with a strong background in managing government and commercial contracts. I enjoy solving problems, streamlining processes, and helping teams meet their goals. I'm looking for a role where I can bring my attention to detail, leadership experience, and deep understanding of contract compliance to make a real impact.
Overview
38
38
years of professional experience
Work History
Closeout Specialist/Lead
Science Applications International Corporation
Oak Ridge, TN
10.2020 - 07.2025
- Managed and followed through on contract closeout tasks received through the dedicated mailbox, ensuring nothing fell through the cracks.
- Performed thorough deobligation reviews to identify and return unneeded funds.
- Reviewed and completed closeout documentation for a range of contracts, both government and commercial.
- Acted as the go-to resource for Seaport-E contract closeouts, including complex and long-standing (overage) contracts, with deep familiarity in SAIC Legacy agreements.
- Reconciled SAIC contract records with customer files upon request, helping to clear discrepancies and close out files cleanly.
- Optimized customer experience by delivering superior services and effectively troubleshooting issues.
Accounts Receivable Closeout Supervisor
Science Applications International Corporation
Oak Ridge, TN
10.2019 - 10.2020
- Led a team of 14, including remote staff, ensuring projects were completed on time, and performance goals were met each month.
- Managed the full employee lifecycle, from recruiting and onboarding to training, and conducting performance reviews.
- Created training materials and process documents while helping staff navigate policies and procedures.
- Handled financial tasks in Costpoint, such as posting invoices, approving manual entries, and reviewing check requests.
- Held regular team meetings, participated in departmental discussions, and addressed customer inquiries to maintain smooth operations.
Accounts Receivable Closeout Lead
Science Applications International Corporation
Oak Ridge, TN
06.2018 - 10.2019
- Reviewed and approved closeout packages from a team of eight specialists, ensuring accuracy and compliance with internal policies.
- Created and led training programs for new hires, including developing schedules and training materials.
- Acted as the go-to subject matter expert for all Seaport contracts, supporting both peers and leadership.
- Helped improve department workflows by participating in regular team meetings focused on resolving issues, and refining best practices.
- Provided direct support to the Department Manager with high-priority tasks and special projects, as needed.
Program Control Associate
Science Applications International Corporation
Huntsville, AL
11.2017 - 06.2018
- Managed the setup and ongoing maintenance of multiple high-visibility projects, ensuring accuracy and compliance from initiation to closeout.
- Conducted in-depth data analysis on current project expenses to support budgeting decisions and cost control.
- Reconciled complex invoice records and prepared journal entries in alignment with accounting standards and contract requirements.
- Monitored and tracked all projects costs and funding activity to ensure alignment with contract ceilings and funding obligations.
- Processed and validated subcontractor invoices for ITES II and III projects, ensuring timely payments, and adherence to contractual terms.
Accounts Receivable Closeout Lead
Science Applications International Corporation
Oak Ridge, TN
10.2014 - 11.2017
- Reviewed closeout packages submitted by a team of six specialists to ensure accuracy and adherence to departmental standards.
- Designed and delivered training programs for new hires, including developing schedules and instructional materials.
- Participated in leadership meetings to help resolve process issues, and continuously improve team workflows.
- Launched and facilitated a daily help session to support the AR Closeout team with problem-solving and workload management.
- Acted as a key resource for team guidance and ongoing process improvements across the department.
- Excellent communication skills, both verbal and written.
- Paid attention to detail while completing assignments.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
Accounts Receivable Closeout Specialist
Science Applications International Corporation
Oak Ridge, TN
08.2011 - 10.2015
- Audited government and commercial contracts to ensure compliance with regulations, contract terms, and billing accuracy.
- Identified and resolved billing discrepancies, including researching issues, and preparing journal entries to correct them.
- Prepared final invoices, supporting documentation, and complete closeout packages in line with government and internal audit standards.
- Trained new hires and developed a project tracking worksheet to help streamline and speed up the closeout process.
- Consistently exceeded annual project completion goals by over 20% and supported team success by assisting colleagues as needed.
Accountant/Co-owner
Better Homes, Inc.
Destin, FL
09.1987 - 01.2007
- Managed full-cycle accounts payable and receivable, including lien waivers, payroll processing, and all tax filings (W-2s, 1099s, quarterly, and annual).
- Oversaw financial operations using QuickBooks, tracking over $3 million in annual sales, and maintaining accurate records of receipts and disbursements.
- Handled contract administration, including estimates, change orders, and general journal entries, while managing cash flow and project budgeting.
- Prepared documentation for annual insurance audits, and ensured timely renewal of all required business licenses at the city, county, and state levels.
- Took on additional roles as needed, including marketing, HR, public relations, and advertising to support overall business operations.
Education
Bachelor of Science - Business Administration - Accounting
Tennessee Technological University
Cookeville, TN2011
Associate of Arts - General Studies
Northwest Florida State College
Niceville, FL1988
Skills
Core skills
- Government and commercial contract closeout
- Contract auditing, compliance, and invoice reconciliation
- Budgeting, cost tracking, and financial reporting
- Customer service, policy research, and internal documentation
Technical skills & software
- Microsoft Office Suite (Word, Excel, Access, PowerPoint)
- Costpoint 8
- Cognos
- Oracle Fusion and EPM
- QuickBooks
Tools and systems
- Manual invoice entry and corrections in Costpoint
- Payroll and tax systems (W-2s, 1099s, quarterly filings, etc)
- Financial and cost data analysis
- Project worksheet creation for deadline management
- Audit support and electronic data collection
Leadership and soft skills
- Team supervision, performance reviews, and staff training (up to 14 direct reports)
- Onboarding, training material development, and knowledge-sharing initiatives
- Process improvement, workload balancing, and conflict resolution
- Cross-functional collaboration and remote team leadership
- Consistently exceeded individual and team performance metrics
- Contract administration
- Documentation review
- Staff training
- Workflow management
Additional Information
- Active U.S. Government Secret Security Clearance
- Proven track record of exceeding individual and team performance goals
- Highly proficient in Deltek Costpoint 8, Oracle Fusion/EPM, Cognos, QuickBooks, and MS Office Suite
- Experienced in remote and hybrid work environments across cross-functional teams
- Strong written and verbal communicator, with experience leading team meetings and training sessions
- Trusted subject matter expert (SME) for contract closeout processes, especially Seaport-E and SAIC Legacy contracts
- Comfortable navigating high-volume workloads and shifting priorities under tight deadlines
Timeline
Closeout Specialist/Lead
Science Applications International Corporation
10.2020 - 07.2025
Accounts Receivable Closeout Supervisor
Science Applications International Corporation
10.2019 - 10.2020
Accounts Receivable Closeout Lead
Science Applications International Corporation
06.2018 - 10.2019
Program Control Associate
Science Applications International Corporation
11.2017 - 06.2018
Accounts Receivable Closeout Lead
Science Applications International Corporation
10.2014 - 11.2017
Accounts Receivable Closeout Specialist
Science Applications International Corporation
08.2011 - 10.2015
Accountant/Co-owner
Better Homes, Inc.
09.1987 - 01.2007
Bachelor of Science - Business Administration - Accounting
Tennessee Technological University
Associate of Arts - General Studies
Northwest Florida State College