Nancy Overton
Hermitage,TN
Summary
I'm a dedicated and experienced contract closeout and financial operations professional with a strong background in managing government and commercial contracts. I enjoy solving problems, streamlining processes, and helping teams meet their goals. I'm looking for a role where I can bring my attention to detail, leadership experience, and deep understanding of contract compliance to make a real impact.
Overview
38
38
years of professional experience
Work History
Closeout Specialist/Lead
Science Applications International Corporation
10.2020 - 07.2025
- Managed and followed through on contract closeout tasks received through the dedicated mailbox, ensuring nothing fell through the cracks.
- Performed thorough deobligation reviews to identify and return unneeded funds.
- Reviewed and completed closeout documentation for a range of contracts, both government and commercial.
- Acted as the go-to resource for Seaport-E contract closeouts, including complex and long-standing (overage) contracts, with deep familiarity in SAIC Legacy agreements.
- Reconciled SAIC contract records with customer files upon request, helping to clear discrepancies and close out files cleanly.
- Optimized customer experience by delivering superior services and effectively troubleshooting issues.
Accounts Receivable Closeout Supervisor
Science Applications International Corporation
10.2019 - 10.2020
- Led a team of 14, including remote staff, ensuring projects were completed on time, and performance goals were met each month.
- Managed the full employee lifecycle, from recruiting and onboarding to training, and conducting performance reviews.
- Created training materials and process documents while helping staff navigate policies and procedures.
- Handled financial tasks in Costpoint, such as posting invoices, approving manual entries, and reviewing check requests.
- Held regular team meetings, participated in departmental discussions, and addressed customer inquiries to maintain smooth operations.
Accounts Receivable Closeout Lead
Science Applications International Corporation
06.2018 - 10.2019
- Reviewed and approved closeout packages from a team of eight specialists, ensuring accuracy and compliance with internal policies.
- Created and led training programs for new hires, including developing schedules and training materials.
- Acted as the go-to subject matter expert for all Seaport contracts, supporting both peers and leadership.
- Helped improve department workflows by participating in regular team meetings focused on resolving issues, and refining best practices.
- Provided direct support to the Department Manager with high-priority tasks and special projects, as needed.
Program Control Associate
Science Applications International Corporation
11.2017 - 06.2018
- Managed the setup and ongoing maintenance of multiple high-visibility projects, ensuring accuracy and compliance from initiation to closeout.
- Conducted in-depth data analysis on current project expenses to support budgeting decisions and cost control.
- Reconciled complex invoice records and prepared journal entries in alignment with accounting standards and contract requirements.
- Monitored and tracked all projects costs and funding activity to ensure alignment with contract ceilings and funding obligations.
- Processed and validated subcontractor invoices for ITES II and III projects, ensuring timely payments, and adherence to contractual terms.
Accounts Receivable Closeout Lead
Science Applications International Corporation
10.2014 - 11.2017
- Reviewed closeout packages submitted by a team of six specialists to ensure accuracy and adherence to departmental standards.
- Designed and delivered training programs for new hires, including developing schedules and instructional materials.
- Participated in leadership meetings to help resolve process issues, and continuously improve team workflows.
- Launched and facilitated a daily help session to support the AR Closeout team with problem-solving and workload management.
- Acted as a key resource for team guidance and ongoing process improvements across the department.
- Excellent communication skills, both verbal and written.
- Paid attention to detail while completing assignments.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
Accounts Receivable Closeout Specialist
Science Applications International Corporation
08.2011 - 10.2015
- Audited government and commercial contracts to ensure compliance with regulations, contract terms, and billing accuracy.
- Identified and resolved billing discrepancies, including researching issues, and preparing journal entries to correct them.
- Prepared final invoices, supporting documentation, and complete closeout packages in line with government and internal audit standards.
- Trained new hires and developed a project tracking worksheet to help streamline and speed up the closeout process.
- Consistently exceeded annual project completion goals by over 20% and supported team success by assisting colleagues as needed.
Accountant/Co-owner
Better Homes, Inc.
09.1987 - 01.2007
- Managed full-cycle accounts payable and receivable, including lien waivers, payroll processing, and all tax filings (W-2s, 1099s, quarterly, and annual).
- Oversaw financial operations using QuickBooks, tracking over $3 million in annual sales, and maintaining accurate records of receipts and disbursements.
- Handled contract administration, including estimates, change orders, and general journal entries, while managing cash flow and project budgeting.
- Prepared documentation for annual insurance audits, and ensured timely renewal of all required business licenses at the city, county, and state levels.
- Took on additional roles as needed, including marketing, HR, public relations, and advertising to support overall business operations.
Education
Bachelor of Science - Business Administration - Accounting
Tennessee Technological University
Cookeville, TN2011
Associate of Arts - General Studies
Northwest Florida State College
Niceville, FL1988
Skills
Core skills
- Government and commercial contract closeout
- Contract auditing, compliance, and invoice reconciliation
- Budgeting, cost tracking, and financial reporting
- Customer service, policy research, and internal documentation
Technical skills & software
- Microsoft Office Suite (Word, Excel, Access, PowerPoint)
- Costpoint 8
- Cognos
- Oracle Fusion and EPM
- QuickBooks
Tools and systems
- Manual invoice entry and corrections in Costpoint
- Payroll and tax systems (W-2s, 1099s, quarterly filings, etc)
- Financial and cost data analysis
- Project worksheet creation for deadline management
- Audit support and electronic data collection
Leadership and soft skills
- Team supervision, performance reviews, and staff training (up to 14 direct reports)
- Onboarding, training material development, and knowledge-sharing initiatives
- Process improvement, workload balancing, and conflict resolution
- Cross-functional collaboration and remote team leadership
- Consistently exceeded individual and team performance metrics
- Contract administration
- Documentation review
- Staff training
- Workflow management
Additional Information
- Active U.S. Government Secret Security Clearance
- Proven track record of exceeding individual and team performance goals
- Highly proficient in Deltek Costpoint 8, Oracle Fusion/EPM, Cognos, QuickBooks, and MS Office Suite
- Experienced in remote and hybrid work environments across cross-functional teams
- Strong written and verbal communicator, with experience leading team meetings and training sessions
- Trusted subject matter expert (SME) for contract closeout processes, especially Seaport-E and SAIC Legacy contracts
- Comfortable navigating high-volume workloads and shifting priorities under tight deadlines
Timeline
Closeout Specialist/Lead
Science Applications International Corporation
10.2020 - 07.2025
Accounts Receivable Closeout Supervisor
Science Applications International Corporation
10.2019 - 10.2020
Accounts Receivable Closeout Lead
Science Applications International Corporation
06.2018 - 10.2019
Program Control Associate
Science Applications International Corporation
11.2017 - 06.2018
Accounts Receivable Closeout Lead
Science Applications International Corporation
10.2014 - 11.2017
Accounts Receivable Closeout Specialist
Science Applications International Corporation
08.2011 - 10.2015
Accountant/Co-owner
Better Homes, Inc.
09.1987 - 01.2007
Bachelor of Science - Business Administration - Accounting
Tennessee Technological University
Associate of Arts - General Studies
Northwest Florida State College
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