RICHARD T. STEINHART
Brentwood
Summary
Dynamic leader with extensive experience at Vanderbilt University Medical Center, excelling in budget management and operational efficiency. Proven track record of increasing grant submissions by 72% while mentoring research administration staff. Adept at implementing best practices and fostering faculty growth, ensuring compliance with federal guidelines and enhancing research capabilities. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
37
37
years of professional experience
Work History
Co-Leadership
VANDERBILT UNIVERSITY MEDICAL CENTER
Nashville
08.2022 - Current
- Company Overview: Department of Medicine, Division of Allergy, Pulmonary, Critical Care Medicine, Center for Lung Research. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
- Provide Co-Leadership for thriving Division composed of 135 faculty members and ~250 staff members, encompassing wide range of basic science and clinical research, clinical programs, and Allergy, Pulmonary, and Critical Care Fellowship Programs.
- Manage and oversee Pre and Post award Research Administration for federal and non-federal grants, contracts, and clinical trials for annual research budget of ~$53 million comprised of a diverse mix of funding sources and types of awards, the majority funded by NIH.
- Responsible for Division final review and approval of all pre award grants and contract submissions with signature authority on post award transactions.
- Responsible for assisting growth in grant and contract proposals submitted and awarded aggregately since 2022.
- Assist Division Director and Division Administrator with Administrative, Financial, and Operational leadership. Contribute to the process of facilitating faculty growth from 37 to 135, an increase of 73% over 20 years. Analysis and development of systems for cost cutting measures to improve a $6 million operating budget bottom line. Directly involved in developing a strategic plan for the Division for the next 3-5 years.
- Co-Manage. Mentor and Train Research Administration staff.
- Department of Medicine, Division of Allergy, Pulmonary, Critical Care Medicine, Center for Lung Research. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
Associate Director of Research and Sponsored Programs
VANDERBILT UNIVERSITY MEDICAL CENTER
Nashville
10.2021 - 07.2022
- Company Overview: Department of Medicine. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
- Provide Senior Leadership for a thriving and growing Department composed of faculty members, fellows, clinical professionals, and admin/research/clinical research staff members encompassing a wide range of Clinical programs, Basic Science and Clinical Research programs, and strong Clinical and Research Fellowship programs.
- Work directly with Chief Business Officer of Department.
- Manage Department Research Operations for FY22 annual combined budget of ~$300 million.
- After assessing needs of Department Research component, recommend changes in business processes and best practices for grants and contract submissions and management.
- Direct management of 3 administrative team members.
- Responsible for oversight of Department Space Inventory that encompasses numerous buildings on campus.
- Develop, analyze, and monitor faculty start-up packages.
- Administer endowment and gift spending and stewardship.
- Administer Academic Program Support for Department.
- Department of Medicine. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
Division Administrator
VANDERBILT UNIVERSITY MEDICAL CENTER
Nashville
08.2017 - 09.2021
- Company Overview: Department of Medicine, Division of Gastroenterology, Hepatology and Nutrition. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
- Provided Senior Leadership for a thriving and growing Division composed of 79 faculty members, 15 fellows, 10 clinical professionals, and 64 admin/research/clinical research staff members encompassing a wide range of Clinical programs, Basic Science and Clinical Research programs, and strong Clinical and Research Fellowship programs.
- Worked directly with Division Director for Administrative, Financial, and Operational leadership of Division.
- Managed Division Administration components of Clinical Operations, Research Operations, and Teaching and Educational Operations for annual combined budget of ~$30 million for FY22.
- Two out of the three years in which I was responsible for creating and monitoring Division Budget resulted in a Year End Positive Variance of ~$500,000 – third year directly affected by COVID pandemic.
- Oversaw clinic growth and expansion at OHO, TVC and Wilson County; oversaw increase in entire Research Portfolio by 44%; directly contributed to facilitating faculty growth by 25.4%.
- After assessing needs of Division, re-organized business processes and best practices for accounting systems, financial planning and reporting, grants and contract submissions, budget forecasting, and purchasing.
- Directly involved in successful re-organizing and re-structuring of a failing administrative office to ensure transparency and efficiency within unit. Direct management of 11 administrative team members.
- Responsible for oversight of Division Space Inventory that encompasses 5 buildings on campus; includes 109 rooms, multiple floors, and total square feet of 20,784.
- Developed, analyzed, and monitored faculty start-up packages.
- Administered endowment and gift spending and stewardship.
- Department of Medicine, Division of Gastroenterology, Hepatology and Nutrition. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
Director of Sponsored Programs
OLD DOMINION UNIVERSITY RESEARCH FOUNDATION
Norfolk
01.2015 - 12.2017
- Company Overview: Website: [Old Dominion University Research Foundation](https://www.odu.edu/research)
- Provided Senior Leadership for all activities and components encompassing both Pre- and Post-award operations and processes for the Sponsored Programs Department as the Authorized Organization Representative and Signature Designee.
- Senior member of Research Foundation Leadership team. Collaborated and Consulted with the Executive Director regularly in determining goals for unit as well as organization overall. Coordinated with Director of Administration and Finance and Director of Human Resources regarding matters pertaining to goals for unit as well as organization. Established unit priorities monitored workloads and prepared senior management reports.
- Provided management, coordination, and oversight of Pre-award and Post-award research administration functions for Federal and Non-Federal grants and contracts for annual research budget ~$50 million comprised of diverse portfolio of funding sources and types of awards and contracts including but not limited to NIH, NSF, DOD, NASA, and DOE.
- Directly involved in the successful re-vitalizing and stabilizing of a faltering Sponsored Programs Department.
- Directly managed 15 staff members. Evaluated staff performance and conducted regular review of activities, identified opportunities for improving process standards, staff growth and development. Implemented new processes.
- Ensured efficient interface between research development, regulatory compliance, and Pre- and Post-award processes. Provided regulatory, policy and procedure updates.
- Communicated and interpreted policies and procedures of the Research Foundation with various University administrators and faculty as well as sponsors and other outside parties.
- Established and maintained effective working relationships with sponsors, university administrators, PIs and Grant and Contract Administrators to ensure proactive, outstanding customer service.
- Provided technical assistance to staff in proposal preparation, agreement negotiation and project management. Resolved higher level complex project management issues.
- Website: [Old Dominion University Research Foundation](https://www.odu.edu/research)
Administrative Officer for Research
VANDERBILT UNIVERSITY MEDICAL CENTER
Nashville
01.2007 - 12.2015
- Company Overview: Department of Medicine, Division of Allergy, Pulmonary, Critical Care Medicine, Center for Lung Research. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
- Provided Co-Leadership for thriving Division composed of 79 faculty members and ~150 staff members, encompassing wide range of basic science and clinical research, clinical programs, and Allergy, Pulmonary, and Critical Care Fellowship Programs.
- Managed and oversaw Pre and Post award Research Administration for federal and non-federal grants, contracts, and clinical trials for annual research budget of ~$22 million comprised of a diverse mix of funding sources and types of awards, the majority funded by NIH.
- Responsible for Division final review and approval of all pre award grants and contract submissions with signature authority on post award transactions.
- Responsible for growth in grant and contract proposals submitted and awarded aggregately since 2007 as follows: proposals submitted increased from 35/year to 125/year, an increase of 72%; awards funded increased from $2.7 million/year to $22 million/year, an increase of 87%.
- After assessing needs as a Co-Leader, re-organized the accounting, budgeting, financial planning and reporting, grants and contract submissions, budget forecasting, and purchasing systems for the Division.
- Assisted Division Director and Division Administrator with Administrative, Financial, and Operational leadership. Contributed to the process of facilitating faculty growth from 37 to 79, an increase of 53%. Analysis and development of systems for cost cutting measures to improve a $4 million operating budget bottom line. Directly involved in developing a strategic plan for the Division for the next 3-5 years.
- Directly involved in successful re-organizing and re-structuring of a failing administrative office to ensure transparency, efficiency within unit. Co-managed 8 main office staff and 3 auxiliary off-site staff members.
- Department of Medicine, Division of Allergy, Pulmonary, Critical Care Medicine, Center for Lung Research. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
Self-Employed Business Owner
UPGRADING SPACES
Nashville
01.2002 - 12.2007
- Company Overview: Self-Employed Business Owner. Website: N/A
- Assessed, modified, and remodeled physical space and surroundings. Applied 30 years of acquired design, construction, and technical skills toward remodeling projects for ~50 client homes and 3 personal residences.
- Self-Employed Business Owner. Website: N/A
Director of Operations
VANDERBILT UNIVERSITY
Nashville
02.2002 - 10.2002
- Company Overview: Vanderbilt Kennedy Center for Intellectual and Developmental Disabilities. Website: [Vanderbilt University](https://www.vanderbilt.edu/)
- As a member of the Senior Leadership team, in consultation with the Center’s Research Scientific Director, managed the Administrative, Financial, and Operational components of this trans-institutional multi-disciplinary research Center/Institute composed of 80 faculty and over 125 staff members.
- Managed, reviewed and approved department grants ensuring completeness and compliance before submitting to agencies. Authorized signature delegate for pre award submissions and post award transactions.
- Supervised yearly collection of information on active and pending grant applications.
- Developed short- and long-term financial plans for Center’s operations. Monitored programs and activities including development and oversight of departmental accounts relative to Center’s $10 million yearly combined Research budget. Prepared, monitored $1.8 million annual Operating budget and $9.5 million Research Program Development budget.
- Prepared financial, administrative reports for senior management review; analyzed, evaluated budget variances to assess actuals, determine need for cost containment/reduction of expenses.
- Directly supervised staff of 8 employees with responsibility for planning, coordinating, and monitoring work priorities. Indirectly supervised center-wide staff of ~20 employees. Provided sound personnel and payroll administration. Initiated and facilitated staff meetings. Conducted performance reviews, established goals, objectives and priorities.
- Analyzed and evaluated ongoing departmental functions, programs/procedures, identified areas where adjustments, improvements, or reallocation of resources were needed.
- Assessed utilization of facilities, equipment and resources. Initiated and implemented changes in policies/procedures and organizational restructuring. Liaison to senior Vanderbilt leadership during the Center’s transition to a University-wide trans-institutional research center.
- Facility administrator for ~25,000 net sf which included oversight of all relevant rules, regulations, and requirements. Representative for oversight of design and programming needs for proposed new ~$26 million, 75,000 net sf research building. Assisted with creation of fundraising video and advertising package for fundraising goal of $64 million.
- Vanderbilt Kennedy Center for Intellectual and Developmental Disabilities. Website: [Vanderbilt University](https://www.vanderbilt.edu/)
Division Administrator
VANDERBILT UNIVERSITY MEDICAL CENTER
Nashville
01.1994 - 12.1997
- Company Overview: Department of Medicine, Division of Dermatology. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
- Provided Administrative and Financial Leadership for a Division composed of 15 faculty and 30 staff members, encompassing basic science research, clinical research, and strong clinical programs.
- Directly reported to Division Director on all administrative, financial matters; resolved problems directly or in consultation with Director concerning staffing, utilization of facilities, equipment and available resources.
- Managed the administrative, budgetary, personnel, and physical facilities of Division.
- Monitored, approved, and had signature authority for expenditures for the Division’s combined yearly clinical and research budget of $3 million.
- Analyzed, prepared data for budgets and grants administration and proposal submissions.
- Responsible for Divisional facilities planning, upkeep, and inventory of both space and equipment.
- Daily resource to clinical/research faculty and staff members.
- Department of Medicine, Division of Dermatology. Website: [Vanderbilt University Medical Center](https://www.vanderbilt.edu/medicalcenter/)
Research Coordinator
UNIVERSITY OF PENNSYLVANIA
Philadelphia
01.1989 - 12.1991
- Company Overview: Department of Neurology, Cerebrovascular Research Center. Website: [University of Pennsylvania](https://www.upenn.edu/)
- Responsible for and successfully designed and implemented new systems for direct mail, in person and telephone recruitment of research study subjects.
- Scheduled, coordinated, monitored daily study activities for 20 protocols.
- Assisted in the design of and executed new data collection tracking system for Federal, University, and Pharmaceutical sponsored research activities. Assisted Business Administrator with supervision, monitoring and maintenance of financial activities for a $2 million annual budget.
- Coordinated the processing of two Program Project Grant Competitive Renewal grant applications, organized the site visit review process for both.
- Liaison between Department, University and Hospital, Administrative, Financial, and Clinical Departments.
- Department of Neurology, Cerebrovascular Research Center. Website: [University of Pennsylvania](https://www.upenn.edu/)
Education
Certificate in Business Excellence - Leader and Executive Administrator Development (LEAD) Program
Vanderbilt University, Owen Graduate School of Management
Nashville, Tennessee01.2019
Certified Research Administrator -
Research Administrators Certification Council
New York, New York01.2016
Certificate of Completion - Vanderbilt Program in Research Administration Development (VPRAD)
Vanderbilt University, School of Medicine
Nashville, Tennessee01.2010
Certificate of Completion - Executive Health Care Management Program
Vanderbilt University, Owen Graduate School of Management
Nashville, Tennessee01.1996
30 credits toward Master of Science - Arts Administration
Drexel University
Philadelphia, Pennsylvania01.1987
Bachelor of Arts - General Arts
Pennsylvania State University
State College, Pennsylvania01.1982
Skills
- Implementing Best Practice administrative procedures
- Implementing Best Practice financial procedures
- Implementing Best Practice operational procedures
- Yearly budget planning
- Budget execution
- Budget management
- Budget creation
- Budget analysis
- Management of complex grants
- Management of contracts
- Management of clinical trials
- Management of operational funds
- Personnel management
- Individualized coaching
- Training
- Mentoring
- Space inventory
- Space planning
- Optimal utilization
- Onboarding of new Faculty recruits
- Interpersonal skills
- Pre-Award Sponsored Project administration
- Post-Award Sponsored Project administration
- Management of diverse portfolio
- Interpreting Federal guidelines
- Interpreting Non-Federal Agency guidelines
- Communicating Federal guidelines
- Communicating Non-Federal Agency guidelines
- Knowledge of Uniform Guidance 2 CFR 200
- Adhering to Federal Acquisition Regulations (FAR)
- Contract negotiation
- Contract administration
- Contract management
- Understanding of IRB
- Understanding of IACUC
- Understanding of COI
- Understanding of FCOI
- Understanding of Export Controls
- Understanding of Intellectual Property
- Understanding of Responsible Conduct of Research
- Understanding of Research Integrity
- Oversight of Effort Distribution
- Management of Effort Certification
- Management of investigator Other Support
- Advanced computer software skills
- Spreadsheet skills
- Ability to learn new systems
- Academic business systems
- Funding agency business systems
- WorkDay
- DMS
- M&D
- EPac
- People Soft
- Business Objects
- Concur
- COEUS
- PEER
- FACTr
- Grantsgov
- ERA Commons
- ASSIST
- IRIS
- RPPR
- FastLane
- MS Office
Hobbies and Interests
- Enjoy coaching and training staff members and interacting with faculty.
- Involved in home remodeling projects as a hobby.
- An avid supporter of the Arts.
- Enjoy traveling, cooking, and landscaping.
Affiliations Professional Associations
- Vanderbilt University Medical Center, Digestive Disease Center Leadership Team, 2017 – 2021
- VUMC Department of Medicine, Division Leadership Team, 2017 - 2021
- VUMC Department of Medicine, Business Process Improvement Committee, 2017- 2019
- Old Dominion University Research Foundation Senior Leadership Committee, 2015- 2017
- Old Dominion University Research Foundation Board of Directors Executive Committee, 2015 - 2017
- University Connected Research Foundations (UCRF), 2015 - present
- Society of Research Administrators International (SRA), 2015 - present
- National Council of University Research Administrators (NCURA), 2010 - present
- Medical Center Staff Advisory Council, 2013-2015
- Vice President/President Elect, Medical Center Staff Advisory Council, 2013-2014
- Kennedy Center Leadership Council, 2000-2002
- Susan Gray School Advisory Board, Susan Gray School Friends Board, 1998-2002
- Kennedy Center Senior Leadership Team, Susan Gray School Financial Planning Committee, Kennedy Center MRL Expansion Committee, Kennedy Center Space Committee, Kennedy Center Coordinating Committee, 1997-2002
- Nashville ARC Chapter, 1999 Convention Committee, 1997-1998
Education Certificates
- Vanderbilt University, Owen Graduate School of Management, Certificate in Business Excellence, Leader and Executive Administrator Development (LEAD) Program, 2019
- Research Administrators Certification Council, Certified Research Administrator, 2016
- Vanderbilt University, School of Medicine, Certificate of Completion, Vanderbilt Program in Research Administration Development (VPRAD), 2010
- Vanderbilt University, Owen Graduate School of Management, Certificate of Completion, Executive Health Care Management Program, 1996
- Drexel University, 30 credits toward Master of Science, Arts Administration, 1982-1983, 1986-1987
- Pennsylvania State University, Bachelor of Arts, General Arts, 1982
Timeline
Co-Leadership
VANDERBILT UNIVERSITY MEDICAL CENTER
08.2022 - Current
Associate Director of Research and Sponsored Programs
VANDERBILT UNIVERSITY MEDICAL CENTER
10.2021 - 07.2022
Division Administrator
VANDERBILT UNIVERSITY MEDICAL CENTER
08.2017 - 09.2021
Director of Sponsored Programs
OLD DOMINION UNIVERSITY RESEARCH FOUNDATION
01.2015 - 12.2017
Administrative Officer for Research
VANDERBILT UNIVERSITY MEDICAL CENTER
01.2007 - 12.2015
Director of Operations
VANDERBILT UNIVERSITY
02.2002 - 10.2002
Self-Employed Business Owner
UPGRADING SPACES
01.2002 - 12.2007
Division Administrator
VANDERBILT UNIVERSITY MEDICAL CENTER
01.1994 - 12.1997
Research Coordinator
UNIVERSITY OF PENNSYLVANIA
01.1989 - 12.1991
Certificate in Business Excellence - Leader and Executive Administrator Development (LEAD) Program
Vanderbilt University, Owen Graduate School of Management
Certified Research Administrator -
Research Administrators Certification Council
Certificate of Completion - Vanderbilt Program in Research Administration Development (VPRAD)
Vanderbilt University, School of Medicine
Certificate of Completion - Executive Health Care Management Program
Vanderbilt University, Owen Graduate School of Management
30 credits toward Master of Science - Arts Administration
Drexel University
Bachelor of Arts - General Arts
Pennsylvania State University
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