STACY WOODS
Dandridge
Summary
Administrative assistant with 19 years of experience in schedule management and event coordination. Expertise in communication and problem-solving enhances operational efficiency and confidentiality. Proven track record of supporting executives and teams in fast-paced environments.
Overview
19
19
years of professional experience
Work History
Administrative Assistant for Financial and Busines
Carson Newman University
Jefferson City
02.2007 - Current
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed scheduling for faculty meetings and departmental events.
- Facilitated communication between different departments within the organization.
- Facilitated communication between students and administrative staff, enhancing collaboration and information flow.
- Assisted in the preparation of academic reports and documentation.
- Organized student records while ensuring compliance with confidentiality standards, safeguarding sensitive information.
- Developed training materials for new administrative processes and protocols.
- Coordinated travel arrangements for faculty and staff.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Created written correspondence, including letters and reports, for management staff.
- Welcomed visitors and provided assistance upon arrival. in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Answered questions from customers regarding products and services offered by the company.
- Managed database systems containing customer contact information.
- Scheduled appointments between clients and customers and internal staff members.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Processed invoices for payment using accounting software applications.
- Coordinated mailings by sorting and preparing packages for shipping, ensuring timely delivery and efficient communication.
- Directed customer inquiries to appropriate department personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Developed and maintained filing systems for confidential documents and records.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Handled incoming calls and directed callers to appropriate department or employee.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
Education
High School Diploma -
Seymour High School
Seymour05-1995
Skills
- Scheduling coordination
- Event planning
- Report preparation
- Document organization
- Microsoft Excel
- Data entry
- Customer relationship management
Timeline
Administrative Assistant for Financial and Busines
Carson Newman University
02.2007 - Current
High School Diploma -
Seymour High School