Vaishnavi Jairaman
Executive Assistant
Chennai
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant
MX Build India Technology Pvt Ltd
Chennai
09.2024 - Current
- Calendar management for the Country Head, ensuring efficient scheduling and coordination.
- Overseeing the onboarding process to ensure a smooth transition for new employees. Managing employee engagement initiatives to enhance workplace culture.
- Handling visitor management, ensuring a professional and welcoming experience.
- Organizing and coordinating corporate events.
- Managing facilities and vendor relationships to maintain smooth office operations.
- Overseeing office upkeep to ensure a well-maintained work environment.
- Assisting management in framing policies and processes to enhance organizational efficiency.
- Provided administrative support during leadership meetings.
- Conducted employee satisfaction surveys and organized Town Hall meetings
- Expense management of India site and also for the country head.
Executive Assistant
Belstar Microfinance Limited
Chennai
04.2024 - 09.2024
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Processed travel expenses and reimbursements for executive team and senior management group
- Meeting Management with the internal and external stakeholders
- Organized and coordinated conferences and monthly meetings
- Data collation and data tracking of various projects
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties
- Collaborated on special projects to improve overall business operations within the organization efficiently
Lead Administrative Assistant
WNS Vuram
Chennai
04.2023 - 03.2024
- Been as a SPOC for the integration process between WNS and Vuram
- Data sharing and collaboration with the new team
- Held responsible for organizing various meetings as a part of the integration process
Administrative Assistant
Vuram Technology Solutions Pvt Ltd
Chennai
04.2021 - 03.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Member of the change management committee and given various ideas and suggestions for betterment organization
- Held responsible for organizing the Town Hall meetings in the company
- Maintained and tracked all internal activities of the company
- Executed and improved record filing system Manual work was reduced by around 20%
- Developed and improved various Standard Operating Procedures of the company
- Member of the onboarding team and conducted various sessions for the new hires
- Handled two member team and mentored three associate administrative assistants
Associate Administrative Assistant
Vuram Technology Solutions Pvt Ltd
Chennai
05.2018 - 03.2021
- Calendar management for the CEO
- Travel management includes, Booked airfare, hotel and ground transportation to coordinate CEO's travel
- Maintained the expense reports to facilitate reimbursement for business expenses incurred
- Supported all administrative activities of management
- Held as SPOC between management and employees
- Track, prioritize and communicate the information with internal stakeholders
- Planning, coordination and organizing internal and external meetings and sharing the meeting minutes with a group
- Manage and organize employee engagement activities and also core organizer of the company's annual day celebration
- Created and maintained company's handbook to outline various policies and provide insights to company mission and values
- Supported L&D team on various administrative activities like, training plan, identifying trainer availability, handled email communication on behalf of L&D team
- And handled various L&D programs and initiatives
- Supported the management for the appraisal and bonus cycles
- Conduct health checks and surveys with employees on a periodic basis and share the analysis report with the management
Administration Assistant
Avidus Academy of Management
Chennai
10.2015 - 05.2018
- Guest lectures and visiting faculty management
- Planning and organizing internal examinations, seminars and workshops for students
- Petty Cash management and office upkeep
- Answered student grievances
- Served as a SPOC between the management and students
- Managed campus placements and coordination
- Maintained a student database and sent out emails and circulars to students and their parents whenever needed
- 100% compliance on student fee collection and university correspondence
Education
MBA -
SRM University
Chennai 04.2011 - 04.2013
Bachelor of Commerce -
Madras University
Chennai 01.2008 - 04.2011
Skills
- Executive Support
- Data Analysis
- Coalition Event Management
- Visitor Management
- Administrative support
- Office management
- Information confidentiality
- Office administration
Timeline
Executive Assistant
MX Build India Technology Pvt Ltd
09.2024 - Current
Executive Assistant
Belstar Microfinance Limited
04.2024 - 09.2024
Lead Administrative Assistant
WNS Vuram
04.2023 - 03.2024
Administrative Assistant
Vuram Technology Solutions Pvt Ltd
04.2021 - 03.2023
Associate Administrative Assistant
Vuram Technology Solutions Pvt Ltd
05.2018 - 03.2021
Administration Assistant
Avidus Academy of Management
10.2015 - 05.2018
MBA -
SRM University
04.2011 - 04.2013
Bachelor of Commerce -
Madras University
01.2008 - 04.2011
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