Victoria Zook
Clarksville
Summary
Results-driven Executive Operations and Event Coordination professional with over 4 years of experience in supporting senior leadership and executing high-impact events. Skilled in stakeholder collaboration, marketing communications, and project logistics. Proven ability to manage complex projects, track budgets, and enhance team communication. Currently pursuing an MBA and holds the Certified Administrative Professional (CAP) credential.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant to the Vice President of Student Affairs
Austin Peay State University
Clarksville
10.2024 - Current
- Coordinated six divisional events annually and monthly division meetings, managing logistics, communication, and planning to enhance collaboration across Student Affairs.
- Collaborated with campus departments to plan event logistics, managing scheduling, space reservations, materials preparation, and vendor communication.
- Serve as a liaison between leadership, departments, and external partners to coordinate timelines, communication, and operational needs for multiple projects simultaneously.
- Facilitated procurement processes, managing purchase orders, vendor coordination, and payment processing, ensuring adherence to university financial policies and procedures.
- Support event budgets by tracking expenses across university and foundation accounts, processing purchases, and assisting with budget reconciliation.
- Maintain organized event documentation and financial records, tracking details, expenses, and post-event follow-up reporting.
- Partner with communications and marketing teams to support event invitations, announcements, and promotional materials.
Executive Administrative Assistant, Recruiting & Training
Wyatt Johnson
Clarksville
05.2024 - 10.2024
- Coordinated 50+ candidate interviews and onboarding activities, facilitating clear communication among candidates, managers, and leadership.
- Supported recruiting and training initiatives across six dealership locations, ensuring smooth operations and effective collaboration.
- Managed multiple projects simultaneously, supporting recruiting initiatives, training coordination, and internal programs.
- Designed flyers and promotional materials to support recruitment campaigns, training sessions, and employee engagement efforts.
- Maintained organized records and tracked recruiting activity using Microsoft Office and internal databases.
- Regularly communicated with department leaders to address staffing needs and enhance coordination across locations.
Project Coordinator
Microvast Energy, Inc.
Clarksville
09.2023 - 04.2024
- Managed project schedules, budgets, timelines, and documentation using Microsoft Project, Smartsheet, and QT9, ensuring projects remained organized and on track.
- Coordinated cross-functional projects across engineering, operations, HR, marketing, and quality teams, facilitating collaboration between leadership and internal partners.
- Collaborated with cross-department teams to support strategic initiatives, ensuring effective communication and coordination across departments.
- Led development and rollout of internal communication platforms, including SharePoint pages and company newsletters, enhancing information sharing and alignment across the organization.
Executive Administrative Assistant to the COO
Microvast Energy, Inc.
Clarksville
04.2023 - 09.2023
- Provided executive-level administrative and operational support to the COO and five globally dispersed Vice Presidents, coordinating priorities and communication across leadership teams.
- Managed complex executive calendars, coordinating global meetings, travel arrangements, and high-level scheduling across multiple time zones.
- Planned and coordinated leadership meetings, internal events, and stakeholder visits, managing logistics, agendas, and preparation of meeting materials.
- Coordinated site visits for external partners and executives, ensuring efficient scheduling and clear communication with internal teams.
- Prepared executive briefing documents, reports, and presentations to support leadership decision-making and facilitate informed discussions.
- Maintained organized documentation and handled sensitive information with confidentiality and professionalism, ensuring compliance with company standards.
Executive Administrative Assistant to the CEO
Tennessee REALTORS
Nashville
09.2021 - 03.2023
- Supported CEO and Finance Director with executive, financial, and operational tasks to enable strategic decision-making.
- Led financial operations, managing accounts payable/receivable, vendor coordination, and financial documentation to ensure accuracy and compliance.
- Coordinated annual financial compliance processes, including preparation of 1099 and W-9 forms, to maintain regulatory adherence.
- Developed standard operating procedures to improve operational consistency and role clarity.
Patient Service Specialist
Baylor Scott & White
Temple
09.2016 - 12.2016
- Delivered front-line administrative support in high-volume healthcare environment, assisting patients with scheduling, registration, and inquiries to enhance patient experience.
- Facilitated communication between patients, medical staff, and administrative teams to streamline clinic operations and improve service delivery.
- Managed appointments, updated records, and tracked patient information using electronic systems and databases to ensure accuracy and accessibility.
- Maintained accurate patient records and documentation while ensuring compliance with confidentiality and privacy standards.
Office Assistant II
City of Fort Worth
Fort Worth
09.2014 - 06.2015
- Coordinated internal communications and handled customer inquiries to streamline office operations and enhance service delivery.
- Supported staff and leadership by preparing materials, managing documentation, and assisting with daily office operations.
- Supported departmental operations through document preparation, scheduling, and records management to facilitate efficient workflow.
- Organized files and maintained databases for accurate tracking of records and information, ensuring easy access for team members.
Education
Master of Business Administration -
Austin Peay State University
Clarksville, TN05-2026
Bachelor of Arts - Communication (Public Relations)
Southern New Hampshire University
Manchester, NH10-2020
Skills
- Microsoft Office proficiency
- Database management
- Event logistics
- Vendor management
- Budget management
- SharePoint collaboration
- Project management tools
- ERP systems
- Interpersonal skills
- Event planning and execution
- Project management capabilities
- Organizational skills
- Stakeholder engagement
- Effective communication
Websites
Certification
Certificate of Administrative Professional (CAP), 11/01/25, International Association of Administrative Professionals
Awards
Sigma Beta Delta International Honor Society, Present
Timeline
Executive Administrative Assistant to the Vice President of Student Affairs
Austin Peay State University
10.2024 - Current
Executive Administrative Assistant, Recruiting & Training
Wyatt Johnson
05.2024 - 10.2024
Project Coordinator
Microvast Energy, Inc.
09.2023 - 04.2024
Executive Administrative Assistant to the COO
Microvast Energy, Inc.
04.2023 - 09.2023
Executive Administrative Assistant to the CEO
Tennessee REALTORS
09.2021 - 03.2023
Patient Service Specialist
Baylor Scott & White
09.2016 - 12.2016
Office Assistant II
City of Fort Worth
09.2014 - 06.2015
Master of Business Administration -
Austin Peay State University
Bachelor of Arts - Communication (Public Relations)
Southern New Hampshire University